Office Manager

6 days ago


Bellevue, Washington, United States Beacon Davenport Full time
An Office Manager is responsible for the smooth day-to-day operations of an office, overseeing administrative tasks, managing staff, maintaining facilities, coordinating budgets, and ensuring efficient communication to support the company's overall functions; requiring strong organizational skills, attention to detail, and leadership abilities to prioritize tasks and maintain a positive work environment.

Key Responsibilities: Administrative Management:
  • Managing office supplies and equipment, ordering replacements as needed.
  • Maintaining filing systems and document organization.
  • Coordinating meeting schedules and agendas, arranging conference rooms.
  • Handling incoming and outgoing mail, and managing correspondence.
  • Processing invoices and managing office budgets.
Staff Supervision:
  • Overseeing administrative staff, assigning tasks, and delegating work.
  • Providing training and support to new employees.
  • Monitoring performance and addressing employee concerns.
Facilities Management:
  • Coordinating office maintenance and repairs.
  • Managing facility services like cleaning, security, and utilities.
  • Overseeing office space utilization and layout.
Communication and Coordination:
  • Acting as a liaison between departments and external vendors.
  • Communicating company policies and procedures to staff.
  • Handling inquiries from employees and clients.
Project Management:
  • Implementing new office systems and procedures.
  • Coordinating special events and conferences.
  • Managing office-wide projects as needed.

Required Skills:
  • Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and maintain a structured work environment.
  • Leadership Skills: Effective communication, ability to motivate and delegate tasks to staff.
  • Attention to Detail: Meticulous approach to data accuracy and quality control.
  • Problem-Solving: Identifying issues, analyzing situations, and finding effective solutions.
  • Technical Proficiency: Knowledge of office software (Microsoft Office Suite), communication platforms, and relevant administrative systems.

Education and Experience:
  • High School Diploma required, Associate's degree or relevant administrative certification preferred.
  • Several years of experience in an administrative role, preferably with supervisory responsibilities.

Note: Specific responsibilities may vary depending on the company size, industry, and office structure. 
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