Deputy Chief of Facilities

Our growing Facilities Unit is currently in need of a responsible individual with a team player attitude to fill the position of Deputy Chief of Facilities - Services. The successful candidate will be responsible for the maintenance and upkeep of Church Street (5 floors and 2 basement levels) and our agency fleet of 9 vehicles ranging from passenger vehicles and vans to cargo vans and moving truck . The Deputy Chief of Facilities - Services will also supervise custodial staff, maintenance workers and clerical staff.Essential Duties and Responsibilities include, but are not limited to the following: -Oversee refresh projects, construction projects, furniture installation projects and data cabling projects at Church Street. - Review and sign-off on all invoices for goods and services (weekly). - Submit expenditure request for vendor services and contract renewals as needed. - Drive the agency’s large box truck and/or cargo van on assignment when needed to assist the Service Team. - Directly supervise a staff of 4 - 8 building custodians, maintenance workers and clerical staff who provide building maintenance and staff support services. - Monitor the daily maintenance and upkeep of all floors including the basement and sub- basement areas at Church Street by the custodial staff as well as monitor all outstanding work orders to ensure timely resolution. - Conduct floor inspections bi-weekly, providing e-mail updates of your findings to the Chief of Facilities and staff. - Work with the building cleaning vendor to schedule routine cleaning services. - Monitor all vehicle usage, EZ Pass usage, license checks, vehicle reservations and accident reporting via DCAS Geotab and other portals. - Monitor and adjust the HVAC temperature for 2-, 4th floor sever room, 5th floor cafeteria, and the 4th floor Word Processing area via Ainsworth computer program connected to each unit as needed. - Responsible for the direct maintenance of floor plans for Church Street in the agency space application ensuring correct and up to date occupancy information. - Meet with staff bi-weekly on early bird report, morning car inspections, and work order reports. Update the Chief of Facilities on progress made or any issues. - Assistant Inventory Control Coordinator(ICC): Assist the ICC with tagging and collecting equipment ready for salvage from the IT Division and Operations Division. - Assistant Agency Transportation Coordinator(ATC): Assist with submitting Parking Permit request and updates to DOT. Assist with procurement of new electric vehicles to replace aging fleet. - Assist with the 5th floor Fire Warden responsibilities at Church Street.SPACE ANALYST - Minimum Qualifications1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), and one year of satisfactory, full-time experience in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes. Such experience must have included projects requiring knowledge of construction needs and cost, installation of computer equipment and telephone communication systems, and building standards and leasing procedures; or 2. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and five years of satisfactory, full-time experience, as described in “1” above. College education obtained from an accredited college or university accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), may be substituted for up to four years of experience on the basis of 30 semester credits for one year. However, all candidates must have one year of experience described in “1” above. To be qualified for assignment to Assignment Level II, individuals must have two additional years of the experience described in "1" above, as follows: a) A baccalaureate degree from an accredited college, and three years of satisfactory, full-time experience as described in "1" above; or b) A four year high school diploma or its educational equivalent and seven years of satisfactory, full-time experience, as described in "1" above.Preferred SkillsHighly skilled in Microsoft Excel, Word and Outlook. Word processing and database entry knowledge required. Team Management Skills. Strong oral & written communication skills. Ability to multi-task.55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.