Operations Administrative Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better.The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.Annual Hiring Range/Hourly Rate:• $21.00 - $23.00 Per Hour/Per YearBenefits• Paid time off• 401k, with company match• Company sponsored life insurance• Medical, dental, vision plans• Voluntary short-term/long-term disability insurance• Voluntary life, accident, and hospital plans• Employee Assistance Program• Commuter benefits• Employee Discounts• Free hot healthy meals for unit operations rolesMain Duties and Responsibilities:Initiates written and oral communication to unit management, and customers as directedOrganizes and distributes charter information to production departments and management staffOrders operating supplies and required computer requirements as neededAssists in billing issues, accounts payable when applicableDistribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or managerGeneral office duties to include but not limited to filing, telephone routing and messages, etc.QualificationsEducation: High School Diploma or GED is requiredWork Experience:Minimum of 1-2 years of experience with clerical duties and responsibilitiesTechnical Skills: (Certification, Licenses and Registration)Must have strong computer skills using Microsoft Office Products including Excel and PowerPointAbility to work in a fast paced, deadline driven environmentExcellent time management skills requiredStrong organizational, analytical and leadership skills requiredLanguage / Communication Skills:Must have excellent written and oral communication skillsJob DimensionsGeographic Responsibility: TBAType of Employment: Full-time / Part-timeTravel %: NoneExemption Classification: Non-ExemptInternal Relationships: External Relationships:Work Environment / Requirements of the Job:Budget / Revenue Responsibility: (Local Currency)Organization StructureDirect Line Manager (Title): Varies by unit: “GM”, “Mgr, Ops”, “Senior Mgr, Ops”, or “Dir, Assembly” Dotted Line Manager (Title, if applicable): N/ANumber of Direct Reports: NANumber of Dotted Line Reports: NAEstimated Total Size of Team: 2gategroup Competencies Required to be Successful in the Job:Thinking – Information Search and analysis & problem resolution skillsEngaging – Understanding others, Team Leadership and Developing PeopleInspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectivelyAchieving – Delivering business results under pressure, Championing Performance Improvement and Customer FocusDemonstrated Values to be Successful in the PositionEmployees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:We treat each other with respect and we act with We communicate and keep each other informedWe put our heads together to problem solve and deliver as a teamWe have for our work and we pay attention to the little detailsWe foster an environment of , take responsibility for our actions and learn from our mistakesWe do what we say we will do, when we say we are going to do itWe care about our coworkers, always taking an opportunity to make someone’s day betterWe anticipate that this job will close on:11/28/2025If you want to be part of a team that helps make travel and culinary memories, join us