Operations Administrative Specialist

Administrative SpecialistWe're looking for motivated, engaged people to help make everyone's journeys better.The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.Annual Hiring Range/Hourly Rate: $21.00 - $23.00 Per Hour/Per Year Benefits: Paid time off, 401k, with company match, company sponsored life insurance, medical, dental, vision plans, voluntary short-term/long-term disability insurance, voluntary life, accident, and hospital plans, Employee Assistance Program, commuter benefits, employee discounts, free hot healthy meals for unit operations rolesMain Duties and Responsibilities:Initiates written and oral communication to unit management, and customers as directedOrganizes and distributes charter information to production departments and management staffOrders operating supplies and required computer requirements as neededAssists in billing issues, accounts payable when applicableDistribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or managerGeneral office duties to include but not limited to filing, telephone routing and messages, etc.QualificationsEducation: High School Diploma or GED is requiredWork Experience: Minimum of 1-2 years of experience with clerical duties and responsibilitiesTechnical Skills: Must have strong computer skills using Microsoft Office Products including Excel and PowerPointAbility to work in a fast paced, deadline driven environmentExcellent time management skills requiredStrong organizational, analytical and leadership skills requiredLanguage / Communication Skills: Must have excellent written and oral communication skillsJob DimensionsGeographic Responsibility: TBAType of Employment: Full-time / Part-timeTravel %: NoneExemption Classification: Non-ExemptOrganization StructureDirect Line Manager (Title): Varies by unit: "GM", "Mgr, Ops", "Senior Mgr, Ops", or "Dir, Assembly"Dotted Line Manager (Title, if applicable): N/ANumber of Direct Reports: NANumber of Dotted Line Reports: NAEstimated Total Size of Team: 2Gategroup Competencies Required to be Successful in the Job:Thinking Information Search and analysis & problem resolution skillsEngaging Understanding others, Team Leadership and Developing PeopleInspiring Influencing and building relationships, Motivating and Inspiring, Communicating effectivelyAchieving Delivering business results under pressure, Championing Performance Improvement and Customer FocusDemonstrated Values to be Successful in the Position:We treat each other with respect and we act with integrityWe communicate and keep each other informedWe put our heads together to problem solve and deliver excellence as a teamWe have passion for our work and we pay attention to the little detailsWe foster an environment of accountability, take responsibility for our actions and learn from our mistakesWe do what we say we will do, when we say we are going to do itWe care about our coworkers, always taking an opportunity to make someone's day betterThe above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.Gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf