Administrative Assistant I/II
1 week ago
Job Description: Administrative Duties: Greet and assist visitors, faculty, and students, directing inquiries to appropriate program area and/or staff. Manages calendars, schedules meetings, prepares agendas, takes and disseminates minutes as needed. Maintains a clean, organized, and professional FSI suite. Tracks inventory and coordinates orders to support daily operations and events. Updates lists, organizes mailings, and manages data entry tasks. Answers and directs incoming calls and general email inquiries to appropriate contacts. Manages FSI conference room calendar, parking pass reservations, suite access, and ensures compliance with facility policies. Provides faculty support through meeting coordination, travel arraignments, and reimbursements. Serve as a reliable point of contact between faculty and internal offices (ECE Fiscal, Travel, Purchasing, HR, etc.) to streamline processes and resolve issues promptly. Responsive to faculty needs related to meetings, events, and travel to ensure smooth scheduling and logistics. Performs general office duties as required. Assistance to Institute: Participate in aiding events and collaborate with FSI, the Department (ECE), and HWCOE teams to promote the Institute and its programs. Provides logistical and hands-on support for Institute-related meetings, events, and initiatives. Operates and troubleshoots office equipment such as printers, scanners, and copiers; assists with basic IT issues and coordinates with IT support when necessary. Miscellaneous: Perform a variety of duties assigned by the Institute’s Deputy Director and leadership according to the daily needs and operation of the Institute. This includes performing errands, scheduling meetings, interviews, and assisting with projects. Complete all relevant departmental, college, and/or university training and stay abreast of policies and procedures. Maintain knowledge and compliance with university policies in Purchasing and Travel. Interact with faculty, students, staff from ECE, HWCOE, and various representatives from participating agencies in a professional manner. Expected Salary: Salary to commensurate with qualifications and experience Level I: $.-$. per hour Level II: $.-$. per hour Required Qualifications: Level I: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Level II: High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. Preferred: Strong interpersonal and organizational skills. Strong written and oral communication skills. Strong computer/software skills. Ability to think independently and make responsible decisions in a professional and courteous manner. Ability to effectively manage multiple administrative tasks. Ability to prioritize and coordinate work assignments. Knowledge of university policies and procedures.
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Administrative Assistant I/II
2 weeks ago
Gainesville, United States InsideHigherEd Full timeAdministrative Assistant I/II Job No: 538077 Work Type: Full Time Location: Main Campus (Gainesville, FL) Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department: 19050500 - EG-SEMICONDUCTORS Job Description Classification Title: Administrative Assistant I/IIClassification Minimum Requirements: Level I High school diploma...
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Administrative Assistant I/II
5 days ago
Gainesville, Florida, United States University of Florida Full timeJOB NO:538077WORK TYPE:Staff Full-TimeLOCATION:Main Campus (Gainesville, FL)CATEGORIES:Office/Administrative/Fiscal Support, Veteran's Preference EligibleDEPARTMENT: EG-SEMICONDUCTORSCLASSIFICATION TITLE:Administrative Assistant I/IICLASSIFICATION MINIMUM REQUIREMENTS:Level I High school diploma or equivalent and one year of relevant experience or an...
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Research Administrator I/II
2 weeks ago
Gainesville, United States InsideHigherEd Full timeResearch Administrator I/II Job No: 538088 Work Type: Full Time Location: Main Campus (Gainesville, FL) Categories: Grant or Research Administration, Veteran's Preference Eligible Department: 16360100 - LS-PHYSICS-GENERAL Job Description Classification Title: Research Administrator I / II Classification Minimum Requirements: Research Administrator I: A...
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Fiscal Assistant I/II/III
4 weeks ago
Gainesville, United States University of Florida Full timeFiscal Assistant I/II/III Job no: 537406 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department:19010800 - EG-FISCAL - PERSONNEL Classification Title: Fiscal Assistant I/II/III Classification Minimum Requirements: Fiscal...
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Fiscal Assistant I/II/III
2 weeks ago
Gainesville, FL, United States University of Florida Full timeFiscal Assistant I/II/III Job no: 537406 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department:19010800 - EG-FISCAL - PERSONNEL Classification Title: Fiscal Assistant I/II/III Classification Minimum Requirements: Fiscal...
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Fiscal Assistant I/II/III
2 weeks ago
Gainesville, FL, United States University of Florida Full timeFiscal Assistant I/II/III Job no: 537406 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department:19010800 - EG-FISCAL - PERSONNEL Classification Title: Fiscal Assistant I/II/III Classification Minimum Requirements: Fiscal...
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Fiscal Assistant I/II/III
2 weeks ago
Gainesville, FL, United States University of Florida Full timeFiscal Assistant I/II/III Job no: 537406 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department:19010800 - EG-FISCAL - PERSONNEL Classification Title: Fiscal Assistant I/II/III Classification Minimum Requirements: Fiscal...
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Fiscal Assistant I/II/III
2 weeks ago
Gainesville, FL, United States University of Florida Full timeFiscal Assistant I/II/III Job no: 537406 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department:19010800 - EG-FISCAL - PERSONNEL Classification Title: Fiscal Assistant I/II/III Classification Minimum Requirements: Fiscal...
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Fiscal Assistant I/II/III
1 week ago
Gainesville, FL, United States University of Florida Full timeFiscal Assistant I/II/III Job no: 537406 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department:19010800 - EG-FISCAL - PERSONNEL Classification Title: Fiscal Assistant I/II/III Classification Minimum Requirements: Fiscal...
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Dental Assistant I or Dental Assistant II
4 weeks ago
Gainesville, United States University of Florida Full timeDental Assistant I or Dental Assistant II Job no: 535413 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Allied Health, Veteran's Preference Eligible, Dentistry Department:34010308 - DN-STUDENT CLINICAL TEAMS Classification Title: Dental Assistant I or Dental Assistant II Job Description: UF, College of Dentistry is recruiting...
