Administrative Assistant, Automotive

3 days ago

Itasca, Illinois, United States DSV Full-time

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Time Type:

Full Time

Summary

The Administrative Assistant will overseas daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude.

Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and email, and assisting with any duties needed around the office.

Duties and Responsibilities

Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies Transcribe minutes from meetings/ conference calls into actions and follow up for completion or escalations accordingly Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore. Check invoice portal and maintain follow ups on outstanding invoices with operators Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations Follow up on meeting tasks and completion Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team Organize and prepare meeting schedules for various departments

Educational background / Work experience

Associate's degree in Business Administration preferred. 2-3 years of clerical, secretarial, or office experience Data entry experience Working knowledge of general office equipment

Skills & Competencies

Excellent organization and computer skills Attention to detail Desire to be proactive and create a positive experience for others The ability to work to deadlines, frequent changes and new priorities is key to this role. As well as possessing good communications skills, and ability to work in a team environment Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred. Excellent written and verbal communication skills Able to complete complex administrative tasks with minimal supervision Comfortable with routinely shifting demands High degree of attention to detail

Physical and/or Mental Requirements / Working Conditions

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear. The employee uses computer and telephone equipment. The vision requirements of this job include close vision and distance vision.

At Will Employment

DSV Air & Sea Inc. employees are hired for an undefined period of time as “at will” employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.

For this position, the expected base pay range is $20.75 - $27.75 / Hourly . Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the . Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

Administrative Assistant, Automotive

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Administrative Assistant, Automotive

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