Executive Assistant

4 days ago

Vancouver, Washington, United States First Student Canada-Transco Full time
RETURN TO JOB SEARCH RESULTS

Executive Assistant

Location 701 NE 136th Ave, Suite 200, Vancouver, Washington 98684 US
Phone Number (253) 365-0856
Categories Professional & Corporate
Req ID JR7518 Executive Assistant (Open)

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

About the Position

Performs, under limited supervision, routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, and providing information to callers. Oversees Administrative Assistants, Sr Administrative Assistants, and Executive Assistants in the organization and coordinates support for the leadership team.

$80,000 to $90,000 yearly salary.

Responsibilities:

Responsible for training/mentoring Administrative Assistants, Sr Administrative Assistants, and Executive Assistants. Responsible for coordinating assistant's support tasks, events, and other executive needs. Oversee the performance of Administrative Assistants, Sr Administrative Assistants, and Executive Assistants. Act as the point of contact among executives, employees, clients and other external partners. Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals. Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials. Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters. Prepares agendas, notices, minutes, and resolutions for corporate meetings. Completes and routes forms in accordance with company procedures. Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings. Prepares the executive's weekly expense reports. Administers department programs, projects, and/or processes. Orders and dispenses supplies. Makes copies of correspondence and other printed material. Coordinates interview schedules and travel arrangements for executive candidates. May assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.

Qualifications:

High School Diploma or Equivalent Required Associate's Degree preferred 10+ years related experience. Proficient Microsoft Office skills. Excellent written and verbal communication skills. Excellent organizational and follow-up skills. Strong attention to detail. Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.

First for a Reason

Benefits
We offer competitive compensation and benefits (which vary based on role, location, and business), including physical and mental health initiatives, medical/dental/vision, 401(k), and paid holiday/vacation.
Professional Advancement
Start here. Go far. We believe in promoting from within which means tremendous opportunities for you, thanks to our strong presence across North America. In addition, our 3 to 5 month Manager-In-Development program prepares future leaders at First Student.
Extensive Training
Build skills and knowledge in such areas as safety and security, injury prevention, technology and equipment, and job efficiency.
Diversity & Inclusion
Because we're stronger together, we aspire to have a culture where all people are First. We're committed to providing an inclusive and diverse working environment for everyone every day.
Community Service & Impact
Go where opportunity meets community. Our customers are at the heart of everything we do. As the face of First in your community, you'll have a positive impact on others.

Apply today and get your career on the road with First Student

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.

APPLY NOW
Share Job

  • Executive Assistant

    4 days ago

    Vancouver, Washington, United States First Student Canada-Transco Full time

    Job Title: Executive AssistantWe are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day.About the Position:This role performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper...

  • Executive Assistant

    2 weeks ago

    Vancouver, Washington, United States Insight Global Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    1 week ago

    Vancouver, Washington, United States Bcforward Full time

    Executive Assistant Job DescriptionWe are seeking a highly motivated Executive Assistant to join our team in Vancouver. The anticipated start date is May 12, 2025, but this is subject to change and BCForward will send official notice ahead of a confirmed start date.Key Responsibilities:Administrative Support & Coordination: Manage schedule, meetings, and...

  • Executive Assistant

    6 days ago

    Vancouver, Washington, United States BCforward Full time

    Executive AssistantBCforward is currently seeking a highly motivated Executive Assistant opportunity in Vancouver, WAPosition Title: Executive AssistantLocation: Vancouver, WAAnticipated Start Date: 05/12Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected Duration: 12+...

  • Executive Assistant

    3 weeks ago

    Vancouver, Washington, United States BCforward Full time

    Executive Assistant BCforward is currently seeking a highly motivated Executive Assistant opportunity in Vancouver, WA Position Title: Executive Assistant Location: Vancouver, WA Anticipated Start Date: 05/12 Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Expected Duration:...

  • Executive Assistant

    3 days ago

    Vancouver, Washington, United States BCforward Full time

    Executive AssistantBCforward is currently seeking a highly motivated Executive Assistant opportunity in Vancouver, WAPosition Title: Executive AssistantLocation: Vancouver, WAAnticipated Start Date: 05/12Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected Duration: 12+...

  • Executive Assistant

    12 hours ago

    Vancouver, Washington, United States Impact Scale Full time

    Executive AssistantWe are seeking a highly organized and tech-savvy Executive Assistant to support our CEO and team at a growing online marketing company.About the RoleThis is a fast-paced, dynamic role that requires initiative, discretion, and a strong sense of ownership. As the right hand to the CEO, you will be responsible for streamlining operations,...

  • Executive Assistant

    18 hours ago

    Vancouver, Washington, United States PeaceHealth Full time

    Description _PeaceHealth is seeking an Executive Assistant supporting System Service Line for a Full Time, 1.00 FTE, Day position in Vancouver, WA..._ The salary range for this job opening at PeaceHealth is$28.02 u2013 $42.04. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, seniority,...

  • Executive Assistant

    3 days ago

    Vancouver, Washington, United States BCforward Full time

    Executive Assistant BCforward is currently seeking a highly motivated Executive Assistant opportunity in Vancouver, WA Position Title: Executive Assistant Location: Vancouver, WA Anticipated Start Date: 05/12 Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Expected Duration:...

  • Executive Assistant

    2 days ago

    Vancouver, Washington, United States PeaceHealth Full time

    Job Title: Executive AssistantPeaceHealth is seeking a highly skilled and organized Executive Assistant to support Technology Solutions Partners in a dynamic environment.The ideal candidate will perform administrative duties for executive management, including screening calls, making travel and meeting arrangements, preparing reports and financial data,...