Division Coordinator – HOA

2 weeks ago

Orlando, United States FirstService Residential Full time

Description   Division Coordinator – HOAThis position is for Rizzetta and Company. An Affiliate of FirstService Residential. SummaryThe Division Coordinator provides direct support to the Director – Association Services, assisting with the oversight of a multi-site portfolio of homeowners’ associations. This role combines administrative, operational, and project support while offering hands-on experience to develop management skills with a pathway toward a Licensed Community Association Manager (LCAM) role.Essential FunctionsProvide day-to-day administrative and operational support to the two Directors and their assigned communities.Assist with implementation of governing documents, operational plans, and board directives, recommending improvements for efficiency and compliance.Support financial planning by helping prepare reports, budgets, and forecasts; review financials and suggest cost-control measures.Coordinate and monitor vendor services, contracts, and performance.Conduct site inspections, track work orders, compliance issues, and architectural requests; prepare reports and recommend corrective actions.Assist with capital projects, including bids, board presentations, and project tracking.Prepare meeting materials, attend board/member meetings, and present updates on assigned projects.Maintain communication with residents, tenants, and guests to resolve inquiries within established policies.Provide administrative support to committees and strategic initiatives.Ensure compliance with Florida statutes, codes, ordinances, and industry best practices.Serve as secondary contact for association emergencies in the absence of the LCAM.EducationHigh school diploma or GED required, additional coursework in business, property management, or related field preferred. Experience       One to three (1–3) years of experience in property or community association management preferred.       Basic knowledge of Florida Statutes, association governing documents, and industry best practices preferred.Proficiency in Microsoft Office and Windows-based applications. Skills   Strong organizational, time management, and project coordination skills.   Ability to manage multiple priorities and meet deadlines.   Effective interpersonal and communication skills with individuals at all professional levels.   Ability to interpret and apply governing documents and legal requirements.     Attention to detail with strong problem-solving and independent thinking abilities.   Demonstrated commitment to professionalism and high standards of service. Supervisory Responsibilities   May provide direction to administrative, security, or maintenance staff as assigned by the LCAM. Work EnvironmentCombination of professional office and community fieldwork. Physical DemandsSedentary office work, driving for extended periods, and walking moderate distances in various weather conditions during community site visits. EEO StatementRizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.”  #LI-TL1INDHOH 

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