Dredging Administrative Coordinator, Estimating

About Us:         Established in 1919, Weeks Marine, Inc. is one of the largest marine, dredging and tunneling contractors in North America and has successfully completed projects throughout North and South America, from inland waterways to offshore sites in the Pacific and the Atlantic. Weeks Marine has three key divisions – Construction, Dredging and Marine Services – which are bolstered by three major subsidiaries, Healy Tibbitts Builders, Inc. , McNally International, Inc. and North American Aggregates .         Weeks Marine’s vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency, and a long-standing commitment to safety. Weeks Marine is headquartered in Cranford, New Jersey, and manages a network of regional offices in Louisiana, Texas, Hawaii, Guam, Ontario, and Nova Scotia.       Job Description :  The Administrative Coordinator, Estimating provides support to the team and is responsible for recording project details, pre-bid meetings call logs, estimating agendas and organization.   Essential Job Functions:    ●       Support Estimating, Business Development, and Proposal staff ●       Research and identify potential dredge project advertisements, updating current solicitations ●       Maintain estimate records, logs, and pre-construction meetings ●       Maintain weekly schedules and edit workload list ●       Maintain project tracking, monitoring client sites for updates ●       Acquire plans and specifications ●       Assist with writing & editing proposals ●       Maintain client registries and contracts ●       Monitor daily changes related to ongoing and upcoming pursuits ●       Print and copy plans, specifications and addenda ●       Small and disadvantages business solicitation and communication ●       Schedule, assist, and setup department meetings ●       Other duties & responsibilities as directed by the department manager   Supervisory Responsibilities:  No         Qualifications :  ●       1-3 years of experience with Marine or Heavy Construction experience preferred ●       Proficient skills in office suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) ○   Complimentary skills – SAP, Heavy Bid, CRM, InEight ●       Ability to read, analyze and interpret plan drawings, technical procedures, and project specifications. ●       Excellent written and verbal communication skills ●       Excellent organizational skills ●       Ability to work a 40-hour work week, M-F, 8 a.m. – 5 p.m., additional hours as needed ●       Willingness and ability to travel infrequently 5-10% ●       This position requires fluent use of the verbal and written English language   Certifications/Licenses :  Valid Driver’s License with a clean driving record     Physical Requirements: Ability to navigate project sites, which may include walking, climbing, and/or bending  Ability to remain stationary in seated position for long periods of time   Ability to navigate around office to use equipment as needed   Light lifting (up to 15 lbs.) as needed    Additional Duties: This job description does not cover the full duties, activities, functions, and responsibilities of this position. Duties and responsibilities may change at any time according to the sole and absolute discretion of Weeks Marine, Inc., with or without notice.     Equal Employment Opportunity :    Weeks Marine, Inc. and all its subsidiaries and affiliates are Equal Opportunity Employers and prohibit unlawful discrimination, hostility, harassment, and retaliation.        All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, age, national origin or ancestry, disability, marital, civil union or domestic partnership status, sexual orientation, gender identity or expression, pregnancy, status as a protected veteran or any other characteristic protected by federal, state, or local law or ordinance or regulation.     Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.         Core Values :   At Weeks Marine we live and work by a set of Core Values that we all share that can be summed up by the word PACT:           Passionate: We are energetic and enthusiastic about our work. We strive to provide the best solutions to support our clients    Accountable: We own what we do. We hold ourselves to the highest standards    Collaborative: Teamwork is fundamental. Everyone in our organization contributes to our success    Thoughtful:  We are attentive and respectful. We are considerate of our colleagues, partners, clients, and communities        Learn more at www.weeksmarine.com . Connect with Weeks Marine on Instagram , LinkedIn and Facebook .