Administrative Assistant 1- CSM-Physics and Biophysics

To provide administrative assistance to the CSM Department of Physics and Biophysics as well as to the college.  Responsibilities RAs needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean.Provide administrative support to department; gathering signatures and routing paperwork, screening and transferring calls, scheduling appointments for Chair, creating requisitions for employment ads, assisting with travel authorizations, travel expense reimbursements, conference registrations and travel arrangements, process foundation reimbursements, enter ePAR and other database information, compile and archive syllabi and other course information as needed.Maintain departmental records, coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts, gather information and prepare department reports/spreadsheets as needed.Manage departmental office, coordinating departmental office supplies, office equipment, work order requests.Manage timesheets and records for student employees including electronic approvals and entering missed punches.Gather information and summarize data relevant to departmental activities including budget and instructional areas.Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities. Required Qualifications Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a high school diploma or GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administration support positions. Preferred Qualifications Preferred Educational QualificationsBachelor's degree preferred.Preferred ExperienceAdministrative assistant experience of 3 years or more. Microsoft Excel and Word. Knowledge, Skills, & Abilities Proficient in Microsoft Office and other computer software/databases.SKILLSDemonstrated project management skills. Excellent interpersonal, written, and verbal communication skills, effective mentoring disposition with students.Exceptional facility in establishing and maintaining harmonious relationships with university partners.ABILITIESAbility to maintain confidentiality.Ability to respond to sensitive inquiries. Demonstrated team experience. Exhibits professional code of ethics. Mentoring first-year students to ensure their success in the critical first year of college.Independent judgment and decision-making in real-time interactions with a wide array of university partners important to the success of CSM programs.  Shift/Salary/Benefits Shift: Days; Monday - Friday (Work outside of normal business hours may be required). Pay Band: B2Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.Recruitment Period: Until Filled.Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.