Administrative Assistant to the Director of Technology

5 days ago

Newark, United States Mai Placement Full time

Administrative Assistant to the Director of Technology & DevelopmentLocation: Newark, NJ (Onsite, Full Time)Salary: $60,000–$90,000DescriptionWe are seeking a driven, organized Administrative Assistant to support the Director of Technology & Development. This role is perfect for someone who loves keeping operations running smoothly, communicating with clarity, and taking full ownership of tasks — while also being passionate about AI tools and emerging technologies such as ChatGPT, Gemini, and Claude.You’ll help organize communications, manage presentations, coordinate events, and support technology initiatives. If you’re proactive, tech-curious, creative, and comfortable working in a fast-paced environment, this role is an excellent fit.Key ResponsibilitiesAI & Tech-Inspired Support• Use AI tools (ChatGPT, Gemini, Claude, etc.) to help draft communications, summarize information, create documents, or support project workflows• Stay curious and updated on AI developments to support the Director’s initiativesExecutive & Administrative Support• Manage and prioritize the Director’s email inbox with strong follow-through• Maintain calendars, schedule meetings, and coordinate internal and external appointments• Own tasks and assignments fully — ensuring accurate, timely completion• Prepare documents, reports, and polished PowerPoint presentationsEvent & Meeting Coordination• Plan internal events, team meetings, and presentations• Handle logistics: scheduling, communication, materials, and follow-up• Support smooth execution of tech-related sessions or demosInternal Communications & Liaison Work• Serve as a point of contact between the Director and departments, staff, and external partners• Draft internal messages, updates, or reports when needed• Maintain organized documentation, files, and project recordsGeneral Administrative Tasks• File management, data entry, task tracking, and office support• Ensure information is packaged clearly and professionally for leadershipQualificationsExperience:• Previous administrative or coordination experience preferred• No development or coding experience required — but tech comfort is importantSkills:• Strong organizational and multitasking skills• Excellent communication (written + verbal)• Proficiency in Microsoft Office (Word, Excel, PowerPoint)• Comfortable learning and using new AI tools and productivity appsAttributes:• Passionate interest in AI, automation, and modern productivity tools• Takes ownership, asks the right questions, and follows through• Detail-oriented, reliable, and proactive• Professional, polished, and comfortable presentingFinal Invitation to ApplyIf you're organized, tech-savvy, passionate about AI, and excited to support a fast-moving Technology & Development team — we’d love to hear from you.Email Resume: joel@maiplacement.comApply Online:Refer a friend, get up to $1000

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