IMSE Administrative Assistant Senior

SummaryThe Department of Industrial and Manufacturing Systems Engineering (Being part of something greater, that's the heart of what drives people to work at the University of Michigan Dearborn. In some way, great or small, every person here helps to advance this world-class institution. In addition to a career filled with purpose and opportunity, the University of Michigan Dearborn offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.Benefits include:Generous time offA retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.Many choices for comprehensive health insurance.Life insuranceLong-term disability coverageFlexible spending accounts for healthcare and dependent care expenses.Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the Information about our mission, values and leadership can be found at: Human Resources (50%)Coordinate all faculty, staff, GSRA/GSI, research fellow, LEO lecturer, and student temporary appointmentsPost job openings in eRecruit and faculty ads in Interfolio and on external platformsProcess a wide range of PAR (Personnel Action Request) transactionsPrepare new hire paperwork and draft offer letters for GSAs and LEOs each termComplete Fraction Calculation forms for GSIs each semesterPartner with digital team to ensure timely Canvas access for GSIs and gradersCoordinate hiring paperwork and onboarding process for visiting scholarsManage J-1, H-1B, and Green Card processes and maintain visa eligibility recordsFinancial (40%)Process routine financial transactions in accordance with university policiesPlace faculty orders via M-Marketsite and submit purchase requisitions as neededOrder and maintain office suppliesAssist with Emburse Enterprise reimbursements for faculty and student employees, and submit Emburse reports for department PCard transactions Process reimbursements for visitors, guests, and students, including senior design project expensesGeneral Administration (10%)Assist with scheduling meetings and maintaining calendarsEnsure functionality of office copiers and printers, including supply management and service requestsManage incoming mail and packages and notify faculty of deliveriesSubmit service requests via university dashboards for department needsProvide responsive email communication to faculty, students, and visitorsOther duties as assignedRequired Qualifications*Bachelor's degree or equivalent combination of education and experienceMinimum of four years of progressively responsible administrative support experienceStrong interpersonal skills and ability to work effectively as part of a collaborative teamProficiency with Microsoft Office, Google Suite, and comfort with learning new systemsExperience managing electronic calendars and using video conferencing tools such as Zoom and Google MeetStrong organizational skills with the ability to manage multiple priorities and meet deadlinesHigh attention to detail and ability to adapt to changing needsDesired Qualifications*Experience with MPathways/Oracle HR, Procurement, and Financial systemsPrior experience in an academic or higher education settingModes of WorkPositions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the