Administrative Support Associate

Job Summary The Alabama Cooperative Extension System (ACES/AAES) is excited to announce the recruitment for an Administrative Support Associate I/II in Lauderdale County. This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs within the Lauderdale County Extension Office. Reasons you’ll love being an Administrative Support Associate at ACES – Auburn: Job Satisfaction Be a part of life-changing work in your community Excellent full-time benefits that start on Day 1 Medical, dental, and vision insurance options Work/life balance 4 weeks of vacation accrued each year. 96 hours of sick leave accrued annually. 7 paid holidays in addition to 2 weeks of paid leave during Christmas/New Years when the University closes. 6 weeks of paid parental leave for the birth or adoption of a child (available for BOTH moms & dads). AU tuition assistance for you and your dependents after a year of service. Generous state retirement plan along with other voluntary retirement plan options and benefits. Fun, flexible & diverse work environment. Every day is different Supportive leadership & peers. The ACES team supports you and your work. EXTENSION: The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see Essential Functions Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance. Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks. Advises staff, students, administrators, and clients of standard policies or procedures. Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head. Manipulates and prepares data and other information, databases, or reports using a computer. May be asked to design flyers, compile newsletters, or other marketing materials to promote Extension programming. May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events. Why Work at Auburn? Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today War Eagle Minimum Qualifications Minimum Qualifications Level I: High school diploma or equivalent. 2 years experience in clerical and administrative support services. Level II: High school diploma or equivalent. 4 years experience in clerical and administrative support service. Experience must include at least 2 years at the preceding level or equivalent. Substitutions allowed for Experience:Graduate degrees may be accepted in lieu of experience. Minimum Skills, License, and Certifications Minimum Skills and Abilities Knowledge of office rules, procedures and operations that require previous training and experience to perform. Social media proficient to include Facebook/Instagram analytics, boost posting ads, or other social media tools. Basic understanding of accounting concepts/practices, Quicken, and reconciliation reporting. Minimum Technology Skills Minimum License and Certifications Desired Qualifications Desired Qualifications Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential. Experience and knowledge of Quicken, ADOBE and publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.