Executive Producer

THE ROLEThe Executive Producer at ADVOC8 is the operational force behind our most ambitious brand experiences. A veteran of production and large-scale fabrication, they bring creative ideas to life through meticulous planning, sharp problem-solving, and calm, confident leadership. They thrive on complexity-turning bold concepts into reality while fostering collaboration between creative, production, and client teams.This role is built for a seasoned producer who's passionate about craft, collaboration, and mentoring the next generation of production talent. From environmental builds and B2B activations to immersive experiences that reinforce brand reputation, to corporate events, conferences and trade shows, the Executive Producer ensures every element runs flawlessly - on time, on budget and beyond expectations.WHO WE AREAt ADVOC8, we create experiences that build trust, shift minds and win hearts. Our special sauce? Chemistry, collaboration and an endless supply of curiosity. We're a team of strategic thinkers, creative problem-solvers, thoughtful storytellers and logistical magicians expertly bringing ideas to life from strategy and creative through to production and execution. We work with brands, nonprofits and associations to create experiences that make an impact. And we do this all in a flexible 'work from anywhere' environment where we celebrate differences and encourage each of our 'advocates' to bring their unique perspectives to the table each and every day.RESPONSIBILITIESProject & Production LeadershipLead the end-to-end production of large-scale experiential activations and environmental builds - from kickoff through fabrication, logistics, and execution. Partner closely with Creative and Client Leads to translate vision into actionable production plans, timelines, and budgets.Establish and manage project management frameworks, including:Client kickoff meetingsWeekly internal tactical meetingsWeekly client tactical meetingsInternal and external project debriefsClient recap communicationsEnsure all project documentation is maintained and organized, including: workback timelines, staffing plans, production schedules, budget matrices, production and creative decks, meeting agendas and notes, contracts/deal memos, inventory trackers, asset lists, and recap decks.Develop and manage project budgets and revenue estimates; oversee AP/AR and financial operations related to projects.Build and maintain vendor relationships, reviewing and negotiating third-party contracts, pricing, and deal memos.Participate in site visits, fabrication reviews, walk-throughs, and serve as the senior onsite production lead for all activations in your portfolio.Drive continuous process improvement with the Director of Production, including creation and implementation of SOPs, templates, checklists, timelines, policies, and training materials to enhance workflow, quality, and efficiency, as needed.Team Leadership & MentorshipMentor, and empower a team of Producers, Associate Producers and Production Coordinators - fostering growth, collaboration and accountability, partnering with the Director of Production.Provide clear direction and constructive feedback across all project phases.Model calm, solutions-oriented leadership that builds trust across teams and vendors.Partner with the Director of Production to evolve ADVOC8's production standards, processes, and tools.Operational Excellence & GrowthEnsure all projects are delivered on time, on budget, and on brand - maintaining ADVOC8's reputation for excellence in execution.Support new business proposals through scoping, budgeting, and production planning as needed.Build and maintain trusted relationships with fabrication partners, AV vendors, and other production specialists.Identify opportunities to improve workflow efficiency and cross-department collaboration.Champion innovation and quality within the Production Group - helping ADVOC8 push what's possible in experiential.SKILLS & QUALIFICATIONSExperience & Leadership8-10 years of production experience in experiential marketing, live events, or large-scale environmental/fabrication builds. Applicants without significant experience in experiential will not be considered. 3-5 years of experience leading production teams or managing complex, multi-workstream activations.Proven expertise managing large-scale fabrication projects - including scenic, AV, staging, rigging, and fabrication shop coordination.Experience working with B2B, corporate, or brand reputation clients (vs. retail or consumer product activations). Similar fluency in working trade shows, corporate events (ie annual sales kick off events and conferences) and brand activations highly encouraged. Established vendor relationships (freelance production partners, fabrication vendors, etc) a plus.Skilled collaborator who works seamlessly with creative, client services, and vendor teams.Demonstrated mentorship and team development experience; passionate about helping others grow.Technical & Production SkillsDeep knowledge of experiential production, fabrication methods, and event logistics.Proven ability to read and interpret floorplans, shop drawings, renderings, and technical documentation.Strong vendor management, budgeting, and scheduling experience.High proficiency with Google Suite (Docs, Sheets, Slides, Drive required).Experience with project management tools like Monday, and working knowledge of Microsoft Office.Comfortable with travel and on-site leadership during builds and activations.Team & CultureA collaborative, positive leader who thrives on teamwork and building something together.Calm and decisive under pressure, with a problem-solving mindset.Passionate about quality, detail, and craft.Aligned with and committed to ADVOC8's core values; represents them in daily workBetter Together - Collaborative soul who's open to new ideas, sharing successes and being part of a teamLevel Up - High standards, never settling for the status quo or what we did last timeHustle Smarter - Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing thingsCelebrate Differences - Highly empathetic personality who values individual perspectives Outcome Over Income - Extensive experience and demonstrated success in client relationship managementProtect the Respect - Navigates conflict with an emphasis on transparency and diplomacyEngineer Exceptional Value - Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projectsEmbrace Change - Recognize situations that require flexibility and craft creative solutions on the flyAbility to travel 30% of the yearBENEFITSCollaborative and creative work environmentCompetitive base salary, with additional performance-based incentivesHealth Insurance: 100% coverage of base level medical insurance plus buy up options to meet the needs of you and your familyHealth Insurance: Dental and vision insurance401k, FSA, and stipend for mobile phone usageProfessional development and training reimbursementsFlexible work scheduleUnlimited vacation and personal timePaid parental leave and Grandternity LeaveFully remote companyWe have transitioned from a once Washington D.C.-based agency to being Washington, D.C.-born. This position is not location-based, though travel will occasionally be required for project work and team offsites. Candidates must be legally authorized to work in the U.S.; at this time, we are not able to provide sponsorship.At ADVOC8, building an inclusive team that celebrates our differences is integral to our success. We strongly encourage people from underrepresented groups to apply even if you don't meet all qualifications.At ADVOC8, we are committed to fostering transparency and equity in compensation. The salary range provided for this position reflects the base salary offered to a successful candidate based on their experience, qualifications, and internal compensation structures.Please note that this salary range is subject to change based on evolving market conditions, company budget, and other factors, and does not include potential bonuses, benefits, or other forms of compensation. Final compensation may vary depending on the candidate's negotiation, location, and the specific role's requirements.We believe in fair pay for all employees and encourage candidates to engage in open conversations with us regarding compensation expectations during the hiring process.ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.Employment with ADVOC8 is conditional upon receipt of satisfactory results to an applicable background check, conducted once an offer has been extended and agreed upon.