Administrative Operations Assistant

7 hours ago

Paducah, United States Office Pride Full time

Employment Type: Full timeSalary: Competitive, Based on ExperienceBenefits/Perks Retirement: Potential opportunities to participate in retirement matches Discounted Health Insurance: Supplemental coverage available. Paid Time Off: Some positions earn vacation time. Tech-Savvy Work Environment: Use apps for time tracking, scheduling, and team events. Supportive Culture: Fun, supportive, and focused on love, grace, and integrity. Job Summary:We are seeking a proactive and mission-driven Administrative Operations Assistant to join our commercial cleaning business. This role is essential to our operations, anticipating the needs of our office team and ensuring seamless administrative and operational functions. The ideal candidate is a self-starter who takes initiative, thrives in a fast-paced environment, and is deeply aligned with our mission to honor God by creating caring, refreshed workplaces. Reporting to the Director of Operations, you will manage employee onboarding, scheduling, supplies, and client-related tasks with excellence and foresight.Key Responsibilities: Proactive Support: Anticipate the needs of the office team, identify opportunities for improvement, and implement solutions without needing direction. Employee Onboarding & HR: Proactively guide new hires through the application process, onboard employees, track training compliance, and maintain organized personnel records.  Scheduling & Time Management: Anticipate scheduling needs, create and manage employee schedules, monitor and edit timesheets, and ensure accurate payroll processing.  Supply & Equipment Coordination: Monitor and order supplies for accounts and stockroom, track usage, and manage equipment/vehicle upkeep with foresight to prevent shortages or delays.  Compliance & Quality Control: Monitor inspections, proactively escalate issues to the Director of Operations, and ensure adherence to company standards.  Administrative Excellence: File and organize documents, manage internal linen services, and track employee birthdays and anniversaries to foster a caring workplace culture.  Qualifications: Experience: desired 2+ years in administrative, operations, or HR roles, ideally in a service-based industry like commercial cleaning.  Skills: Exceptional organizational skills and the ability to multitask with a forward-thinking mindset. Proficiency in online tools and software Strong written and verbal communication for client outreach and team coordination. Attributes: Self-motivated with a proven ability to anticipate needs and act without being prompted. Deep alignment with our mission to honor God by positively impacting people and workplaces. Commitment to our values: striving to be the best version of oneself, delivering on commitments, walking in integrity, achieving through unity, and exceeding expectations Ready to Join Us? Apply Now

  • Administrative Operations Assistant

    2 weeks ago

    Paducah, United States Office Pride Full time

    Administrative Operations AssistantWe are seeking a proactive and mission-driven Administrative Operations Assistant to join our commercial cleaning business. This role is essential to our operations, anticipating the needs of our office team and ensuring seamless administrative and operational functions. The ideal candidate is a self-starter who takes...

  • Administrative Operations Assistant

    3 weeks ago

    Paducah, United States Office Pride Full time

    Administrative Operations AssistantWe are seeking a proactive and mission-driven Administrative Operations Assistant to join our commercial cleaning business. This role is essential to our operations, anticipating the needs of our office team and ensuring seamless administrative and operational functions. The ideal candidate is a self-starter who takes...

  • Administrative Assistant

    7 days ago

    Paducah, United States Home Instead Full time

    TheAdministrative Assistantis expected to perform a variety of clerical and administrative duties that support the office, clients, and CarePros. TheAdministrative Assistantis expected to answer phones, reflect our core values, and on occasion substitute caregiving. You must greet and welcome each visitor in a friendly, warm, and professional manner, you are...

  • Executive Administrative Assistant

    5 days ago

    Paducah, Kentucky, United States Williams, Williams & Lentz, LLP Full time

    Williams, Williams & Lentz, LLP is a fast paced full-service public accounting firm. We provide tax, assurance, consulting and bookkeeping services to our clients.We have offices located in Paducah and Mayfield, Kentucky. We are currently looking to hire an administrative accounting assistant for our Paducah office.To be an effective member of our team, you...

  • Receptionist / Administrative Coordinator

    3 weeks ago

    Paducah, United States HR Consulting Solutions Full time

    Receptionist/Administrative CoordinatorHR Consulting Solutions is partnering with our client, Window World of Paducah, to search for a full-time Receptionist/Administrative Coordinator.Meet Window World of PaducahHeadquartered in Paducah, KY, Window World of Paducah is one of over 200 locations of Window World, Inc. Owned and operated by Mike Troutt, Window...

  • Administrative Clerk

    2 weeks ago

    Paducah, United States Salvation Army Full time

    Salvation Army - [Office Assistant / Receptionist] As an Administrative Clerk at Salvation Army, you'll: Perform a variety of clerical support work including routine typing, filing, and photocopying of reoccurring correspondence, forms, lists, logs, records, etc; Answer the telephone and provide general information regarding the Service Center operations...

  • Receptionist / Administrative Coordinator

    6 days ago

    Paducah, United States HR Consulting Solutions LLC Full time

    Receptionist/Administrative Coordinator HR Consulting Solutions is partnering with our client, Window World of Paducah, to search for a full-time Receptionist/Administrative Coordinator. Meet Window World of Paducah Headquartered in Paducah, KY, Window World of Paducah is one of over 200 locations of Window World, Inc. Owned and operated by Mike Troutt,...

  • Branch Operations Assistant

    1 week ago

    Paducah, KY, United States Ritchie Bros. Auctioneers Full time

    The Branch Operations Assistant addresses all customer and branch inquiries under the direction of the Branch Supervisor and assigned Branch Manager including all clerical duties needed in the office, performing various yard functions, including Load Operations Assistant, Operations, Assistant, Manufacturing

  • Branch Operations Assistant

    2 weeks ago

    Paducah, KY, United States Ritchie Bros. Auctioneers Full time

    The Branch Operations Assistant addresses all customer and branch inquiries under the direction of the Branch Supervisor and assigned Branch Manager including all clerical duties needed in the office, performing various yard functions, including Load Operations Assistant, Operations, Assistant, Manufacturing

  • Branch Operations Assistant

    7 days ago

    Paducah, KY, United States Ritchie Bros. Auctioneers Full time

    The Branch Operations Assistant addresses all customer and branch inquiries under the direction of the Branch Supervisor and assigned Branch Manager including all clerical duties needed in the office, performing various yard functions, including Load Operations Assistant, Operations, Assistant, Manufacturing