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Administrative Assistant III

3 weeks ago

Green Bay, Wisconsin, United States UW Green Bay Full time

JOB DUTIES:

UW SYSTEM OFFICIAL TITLE: Administrative Assistant III

POSTING DATE: June 25, 2024

ESSENTIAL JOB FUNCTIONS: 

Under the general direction of the Assistant to the Dean, the Associate Dean of the Cofrin School of Business/Director of the of the Impact MBA program and the Chair(s) of Accounting and Finance/Business Administration, this position will provide administrative and program support for the Impact MBA program, and to faculty and staff within the Department of Accounting & Finance, the Department of Business Administration, and the Cofrin School of Business.

This position includes the following responsibilities:

Provide administrative and program support to faculty and staff including; technical support for meetings, management of department email, updates to department websites and distribution lists, coordination of dept. calendars and schedules, maintenance of TEAMS files and shared drives, recruitment assistance, faculty and staff onboarding, etc.  Support instructors¿ course requirements including classroom needs, course material procurement, cancellation of classes, course evaluations, etc.  Assist with event planning and budgeting for Department-related campus and community events. Coordinate personnel reviews and the collection of syllabi from department instructors. Upload syllabi to the UW-Green Bay Syllabi Repository as directed by the Provost Office. Coordinate MBA budget, MBA related events, lunches, refreshments, meeting locations, guest speakers and conference fees, order and delivery of course materials to students (e.g. books), and general support of the activities of the MBA program director and Graduate & Executive Education Program Coordinator with program-related activities. Monitor and maintain Excel spreadsheets for departmental and grant expenditures. Record and verify department expenditures and reconcile with WISER on a regular basis. Serve on CSB committee(s) as appointed and provide administrative support to committees as assigned through the annual selection process. Assist department and CSB leadership with accreditation and quality assurance activities. Serve as "Champion" for specific CSB-level responsibilities (i.e. Sedona; Faculty Handbook; Accreditation; ShopUW+, etc.). In collaboration with other CSB admin support staff, provide office management assistance as needed. Maintain and order office supplies and equipment, troubleshoot equipment failures, order toner and paper for managed printers and copiers, request maintenance when needed. 

QUALIFICATIONS:

MINIMUM QUALIFICATIONS:

Computer proficiency with the ability to use specialized software packages, database, spreadsheet and word processing, specifically Microsoft Office, web content management systems and PeopleSoft Financial Software, and the ability to acquire proficiency with other programs or platforms within a reasonable time period Excellent judgment including sensitivity to personal and confidential information Ability to perform at a high level of attention to detail, while maintaining accuracy Ability to plan, organize and prioritize work Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.