Administrative Assistant, Life Sciences and Physical Sciences

2 weeks ago

Raleigh, United States Wake Technical Community College Full time

Position Description This position assists the Life Science and Physical Sciences departments with administrative duties.Most postings are open for a limited time, depending upon the number of applications received. When the maximum number of applications has been met as stated above, the position may close without notice. Please apply immediately. Responsibilities and Duties (*Essential Functions) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.*Provides clerical support and assistance to the department and division while maintaining communications with the department and division leadership and faculty*Answers the telephone and greets office visitors, dispenses appropriate information, takes messages, refers calls, and screens calls when appropriate*Works closely with the Dean, Associate Dean, Assistant to the Dean, Department Heads, Associate Department Heads, staff and faculty (fulltime and adjunct) to ensure Division guidelines are met*Facilitates the development and retrieval of web-based documents such as documents and spreadsheets that reside on the Department drive, website, Google docs, and Moodle/Blackboard systems*Facilitates transition of adjunct and new faculty at the start and end of each semester, coordinating with other areas of the college as required and/or needed*Verifies accuracy and completion of academic reports prior to submissionEstablishes and maintains a departmental filing and retrieval system including files relating to course schedulingManages college reporting requirements and updates Department Heads, full time and adjunct faculty of due dates and deadlines Establishes and maintains office space that promotes good communication and public access Assists in professional travel arrangements for faculty and staff and completes resulting paperworkMaintains and orders Instructor copies of textbooks and office supplies Completes and tracks purchase orders as directedReports department moves, and assists with room reservationsArranges for routine equipment and building repairs, computer repairs, phone and voicemail installations, and other maintenance and repairsAssists with functions at various Campus sites as directedPromotes continuous improvement by completing an annual applied benchmark project on an individual or a group basis  Qualifications Knowledge, Skills & Abilities:Intermediate skills in MS Word, Power point, and ExcelDemonstrated knowledge of web-based resources such as Google Docs, Blackboard, and MoodleExcellent organizational skillsExcellent written and verbal communication skillsAbility to exhibit good interpersonal skills and work well with othersDemonstrates excellent customer service skillsAbility to maintain records accurately and be able to meet deadlines consistentlyAbility to work with a high degree of accuracy in a fast-paced office environmentAbility to travel to various college campus locations as directed; duty station can varyRequirements:High school diploma or equivalentThree years of work experience in a clerical or office administration positionPreferences:Associate's degreeThree years of work experience at a post-secondary institution in a clerical or office administration positionEssential Personnel:TBD

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