Administrative Assistant for Non-Profit

4 days ago

Palm Desert, United States Proper Solutions Full time

Our client, a local non-profit, is looking for an Administrative Assistant that will perform a variety of administrative and technical office duties. This position will interact with management, vendors, community representatives, and staff to coordinate and communicate work.   DUTIES AND RESPONSIBILITIES: Work closely with the Assistant Director of Business Services & Facilities and Manager of Facilities to ensure the safety of our employees & consumers and security of our assets Acts as a liaison between various departments and the Assistant Director of Business Services & Facilities Assist with soliciting bids and quotes from vendors and monitor process Assist with coordinating special projects as directed Monitor and maintain all building systems as assigned Assist in obtaining pricing and/or vendors for purchases and ensure proper receiving and processing of documents and invoices Assist with uniform orders for all departments Maintain databases for internal record keeping (staff safety training, CPR/First Aid, N95 fitting, etc.) Prepare monthly revenue reports Prepare a variety of correspondence; proofread materials to assure accuracy and completeness Maintain customer databases, mailing lists and contracts for Business Services and Facilities Develop new and improved systems and procedures as a result of new policies or directives; assist with implementation and training Research, analyze and prepare information on a variety of topics for dissemination to various departments Available to work various events after normal business hours Work toward and maintain organization strategic goals and objectives Other duties as assigned. REQUIREMENTS: 2+ years’ experience in an Administrative position Highly proficient in Word, Outlook, and Excel. Experience in Power Point, and Canva programs is a plus Basic accounting knowledge Must be well organized and detail oriented, with ability to prioritize work assignments and meet deadlines under pressure Excellent interpersonal, verbal and written communication skills Ability to work effectively with all levels of employees and external contacts Ability to remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality Ability to anticipate needs, work independently and proactively First Aid and CPR certification Valid California Driver License, insurance and vehicle registration   Full-time: Mon - Fri 7:00 am to 3:30 pm (some Saturdays) Pay = $22-23/hr

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