Office Administrator with QuickBooks Expertise and Sales Support

4 days ago

Plymouth, United States Advantage Marketing Solutions, LLC Part time
Job DescriptionJob Description

Job Title: Office Administrator with QuickBooks Expertise and Sales Support

 

Location: Plymouth, MI

Employment Type: Part-time (M-Th)

 

About Us: Advantage Marketing Solutions is a dynamic, growing marketing company specializing in helping small and medium-sized businesses reach their goals through effective digital marketing. We’re looking for a highly organized and motivated Office Administrator to join our team.

 

Job Description: The Office Administrator will play a crucial role in ensuring smooth daily operations, handling a variety of administrative and financial tasks, and contributing to our sales initiatives. We are seeking someone with a strong background in office administration, QuickBooks proficiency, and a keen interest in sales, with the opportunity to earn commissions.

 

Key Responsibilities:

 

  • Office Operations:

    • Oversee day-to-day office activities, including managing supplies, coordinating schedules, and ensuring a well-organized workspace.

    • Maintain office equipment and arrange for repairs as needed.

    • Organize and manage company records, both digital and physical, ensuring compliance with retention policies.

    • Coordinate meetings and events, including preparing materials, booking venues, and managing RSVPs.

 

  • Financial Support:

    • Handle bookkeeping tasks, including accounts payable/receivable, invoicing, payroll time reports, and reporting using QuickBooks.

    • Reconcile bank and credit card statements monthly.

    • Prepare financial reports for management, including profit and loss statements and budget analysis.

    • Assist in budget planning and expense tracking.

 

  • Client Interaction:

    • Act as a liaison between clients and team members to ensure excellent customer service and project follow-up.

    • Address client inquiries promptly and professionally, maintaining a high level of customer satisfaction.

    • Update and manage client accounts and records.

 

  • Sales Assistance:

    • Support sales initiatives by managing leads and following up with prospects.

    • Track sales data and provide regular updates to the sales team.

    • Potentially earn commissions through sales contributions.

 

  • Administrative Duties:

    • Perform general administrative duties such as data entry, document management, and handling phone/email communications.

    • Prepare and distribute internal communications, such as memos and announcements.

    • Perform other duties as assigned to support the team and organizational goals.

 

Requirements:

 

  • Technical Skills:

    • Proficiency in QuickBooks for managing financial tasks.

    • Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe PDF, and internet use.

 

  • Sales Interest:

    • Interest in sales with a desire to contribute to business growth and earn commissions.

    • Ability to understand marketing and sales processes to better support initiatives.

 

  • Communication Skills:

    • Exceptional verbal and written communication skills to interact professionally with clients, vendors, and team members.

    • Strong interpersonal skills with the ability to build and maintain relationships.

 

  • Organizational Skills:

    • Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

    • Strong time-management skills with the ability to prioritize tasks effectively.

 

Additional Qualifications:

  • Bachelor’s degree in Business Administration, Marketing, or related field (preferred but not required).

  • Previous experience in a similar role, ideally within a small business environment.

  • Familiarity with digital marketing tools and processes is a plus.

  • Self-motivated and able to work independently with a proactive approach to problem-solving.

 

Benefits:

  • Competitive base salary with commission potential.

  • Flexible work environment.

  • Opportunities for growth within a supportive team.

 

If you are an organized professional with QuickBooks experience and a passion for sales, we’d love to hear from you Please submit your resume and a brief cover letter explaining why you’re a great fit for this role.

 

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