Association Executive

14 hours ago

Hagerstown, United States Pen-Mar REALTORS® Full time
Job DescriptionJob Description

 

Pen-Mar REALTORS® Association Executive

Job Description

 

Overview: The Association Executive (AE) serves as the chief staff member of Pen-Mar REALTORS®, reporting directly to the Board of Directors and Executive Committee. Located in Hagerstown, Maryland, the Association serves over 900 REALTOR® and Affiliates members throughout Washington County, MD as well as Franklin and Fulton Counties, PA.

 

Pen-Mar REALTORS® is unique in that it directly overlaps two states, requiring staff to work directly with two state REALTOR® associations, and real estate commissions. The association is a licensed real estate school for both Maryland and Pennsylvania, offering continuing education courses to association members in-person and online. The association also recently established a charitable foundation to serve our local community.

 

Specific Responsibilities: The AE is responsible for all administration and management of the association, based on member needs, as well as strategically engaging the community and staying apprised of real estate industry issues. Within the limits of the charter and bylaws of the Association and policies established by the Board of Directors, the Association Executive:

 

·         Plans, formulates and recommends for approval by the Board of Directors policies and programs which will further the goals and objectives of the Association.

·         Executes all decisions of the Board of Directors except when other assignment is specifically made by the Board of Directors.

·         Directs, coordinates, and oversees all programs, projects, events, and other activities, including the real estate school(s) of the Association, charitable foundation, and manages staff members.

·         Executes such contracts and commitments as may be authorized by established policies or by the Board of Directors.

·         Ensures that the Board of Directors, the Executive Committee, the officers and committees are fully informed on conditions and operations of the Association and upon all important factors influencing them.

·         Travels as necessary and attends general meetings Pen-Mar REALTORS®, monthly meetings for the Board of Directors and Executive Committee, MLS shareholder meetings, Maryland REALTORS® and Pennsylvania Association of Realtors® business meetings and conferences, the National Association of Realtors® Legislative Meetings, and other such conferences or meetings as necessary.

·         Attends all committee meetings of the association as necessary, or otherwise delegates association staff members perform such tasks as required.

·         Oversees implementation of administrative policies and procedures of the office and association, including the day-to-day administration operations of the association.

·         Conducts hiring, training, performance evaluations, and success of all staff personnel. Develops position descriptions, performance standards, performance appraisals and compensation systems for all staff positions. Is responsible for termination (if necessary) and compensation for staff, subject to policies and budget approved by the Board of Directors.

·         Oversees the establishment of an effective program of membership development and membership services, including teaching monthly New Member Orientation classes.

·         Oversees the establishment of effective educational programs to enhance the professional and technical skills of the membership.

·         Organizes and conducts an annual election meeting which includes programs and other events consistent with the objectives of the Association.

·         Oversees the development of an effective communications program which is responsive to the needs of the membership.

·         Conducts research necessary for the Association. Informs the Board of Directors, elected officials, and membership, as appropriate, about industry and market issues and topics.

·         Assists in writing news article submissions, quotes from leadership and the Board of Directors, and all other media and public relations activities.

·         Ensures the Association meets the requirements of the National Association of Realtors® Core Standards needed to maintain the charter of the association.

·         Oversees the maintenance of an effective program of internal and external public relations, including public service opportunities.

·         Ensures the legal integrity of the Association is maintained and consults association legal counsel as necessary.

·         Manages the finances of the Association including preparation of an annual budget and long range forecasts of needs in conjunction with officer and/or committees responsible for those activities. Administers all budgeted administrative expenditures of Association.

·         Maintains records of official minutes of the Board of Directors' meetings of the organization as provided by association’s Secretary, provides security for all files and records, legal and historical documents, membership data, mailing lists, and other documents and records.

·         Plans and coordinates all general meetings, Board of Directors meetings, executive committee meetings and other meetings of the Association.

·         Provides periodic reports to the Board of Directors along with recommendations of the status of Association activities, including the attendance and performance of the association’s real estate school(s).

·         Monitors, assists and cooperates with all committees and elected officials of the Association in carrying out their assigned functions, including legislative and advocacy activities.

·         When necessary, serves as the administrative contact through whom mediation, Grievance, and Professional Standards complaints are made. Works with any necessary groups or committees to ensure a process is in place and enforced as required by the association.

·         Insures and oversees effective communication to the general membership, including newsletters, general mailings, news releases and legislative alerts.

·         Maintains an active interest in civic organizations and community betterment.

·         Maintains a strong working relationship with other local Realtor® Boards and the State Associations.

·         Carries out such other general responsibilities as may be delegated by the Board of Directors.

All interested parties should email their resume, cover letter, and three professional references to penmarAEsearch@gmail.com

Company DescriptionWe represent over 900 real estate professionals and affiliate members throughout Washington County, MD and Franklin/Fulton Counties PA. We provide association membership services to these professionals to assist them in their day-to-day professions.Company DescriptionWe represent over 900 real estate professionals and affiliate members throughout Washington County, MD and Franklin/Fulton Counties PA. We provide association membership services to these professionals to assist them in their day-to-day professions.

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