Office Administrative Assistant

3 days ago

Aurora, United States Assurance Support Services Agency Full time
Job DescriptionJob Description

 

FULL JOB DESCRIPTION

Assurance Support Services is seeking a reliable individual to undertake the administrative tasks. The Administrative Assistant will serve as the face of the company while answering all incoming calls and greeting walk-in guests. This position requires proficiency in prioritizing and working with little supervision. The ideal candidate is self-motivated and will work with a high degree of attention to detail.

 

RESPONSIBILITIES

  • Manage phone calls and email correspondence

  • Answer questions from members, social workers, and staff enthusiastically and professionally

  • Provide administrative support to clerical staff as needed

  • Track inventory of office supplies and place orders when necessary

  • Organize and schedule meetings for Transition Coordinators

  • Coordinate travel arrangements

  • Take minutes at office meetings

  • Provide biweekly and monthly reports

  • Establish and maintain effective work relationships with new and existing members

  • Welcome clients and guests who call or visit the office with polish and professionalism

  • Ensure the reception area looks fantastic, plan and set up for events and conference rooms, etc.

  • Fulfill requests with a flexible and resourceful mindset

  • Receive and file time sheets

  • Send reminders for timesheets and meetings

  • Update members on their status in the transition process

  • Coordinate the housing process for all members in the pipeline

  • Enter notes into the Benefits Utilization Systems (BUS)

  • Record and track billable units to provide the billing department

  • Provide accurate reports on a biweekly and monthly time frame

  • Enthusiastically manage multiple competing priorities at one time in a fast-paced environment and a wide variety of personalities

  • Handle a wide variety of tasks with excellent organization, planning, and follow up skills

  • Utilize strong computer proficiency and administrative skills to support other departments as time allows

 

EXPERIENCE REQUIREMENTS

  • Administrative experience 1 year (Preferred)

  • Customer service 2 years (Preferred)

  • Proficient knowledge of MS Office and Excel

 

 

ABILITY TO COMMUTE/RELOCATE:

  • Aurora, CO 80014: Reliably commute or planning to relocate before starting work (Required)

 

SKILLS/ABILITIES

  • Knowledge of office management systems and procedures

  • Strong organizational skills with the ability to multi-task

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • High degree of confidentiality and professionalism

 

SCHEDULE

  • 8-hour shift

  • Monday – Friday

BENEFITS

  • Health insurance

  • Paid holidays and time off

  • 401 (k)

 

 

 

Company DescriptionAssurance Support Services Agency was founded to allow our patients to live a successful, independent, and dignified life in a community-based setting. We facilitate our patients’ physical, social, emotional, and financial needs to ensure a successful reintegration back into their own homes and community.Company DescriptionAssurance Support Services Agency was founded to allow our patients to live a successful, independent, and dignified life in a community-based setting. We facilitate our patients’ physical, social, emotional, and financial needs to ensure a successful reintegration back into their own homes and community.

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