Secretary

2 weeks ago

Providence, United States Rhode Island Hospital Full time

Summary: Under general supervision provides a variety of secretarial duties such as typing, scheduling appointments for procedures in multiple rooms simultaneously, processing and reconciling billing information, and managing a multiline telephone system. Provides administrative assistance as requested.

Responsibilities:

  • Arranges patients' visits, often coordinating scheduling of physicians with other care providers. Assembles necessary materials prior to patients' arrival, gives instructions to patients as appropriate, and may prepare daily or monthly billing.
  • Schedules, organizes, and coordinates departmental, inter-departmental, and national/international meetings and conferences. Attends certain meetings to confirm arrangements, distribute materials, and take and compose minutes of proceedings.
  • Interacts with others within and outside the hospital to explain department services, policies, and procedures; coordinates scheduling and special arrangements; and resolves matters within the scope of own authority or as directed by supervisor.
  • Maintains departmental records including confidential information such as budget, payroll, patient, and personnel data. Initiates files, updates, and purges records as necessary, including data entry, storage, and retrieval via CRT. Updates departmental and professional policy/procedures manual.
  • Maintains department statistics as required by the hospital, government, and accrediting agencies. Tabulates data and performs some statistical analysis to prepare recurring statistical reports. May assemble and tabulate data for use in preparation of department budgets.
  • Monitors department expense budget, reviewing requests for purchases submitted by others against budget allowances; authorizes allowable requests and alerts supervisor to questionable items.
  • Maintains inventory and orders office and medical supplies at own discretion according to knowledge of usage patterns and budgeted allowances. Prepares and follows up on purchase orders and requests for checks. Meets with vendors to review and/or evaluate new office supplies or equipment.
  • Performs literature searches and prepares bibliographies on a given topic as requested by supervisor. May maintain departmental resource library.
  • Operates office machines such as a personal computer, calculator, photocopier, manuscript binding and dictation equipment.
  • Provides functional guidance to new employees regarding the clerical operations, policies, and procedures of the department.

BASIC KNOWLEDGE:

  • High school graduate or General Equivalency Diploma.
  • Proficient typing skills required to prepare a variety of materials, some requiring a precise format.
  • Good knowledge of English grammar, punctuation, and spelling; understanding of medical terminology is often required.
  • High level of organizational skills to prepare complex schedules and coordinate conferences, and to maintain departmental files, records, and statistical data.
  • Ability to perform analysis of numerical data using mathematical formulas and routine tabulations.
  • Interpersonal skills to effectively interact with all levels of personnel both within and outside the hospital.
  • Ability to operate a variety of office equipment is required.

EXPERIENCE:

  • One year of experience specializing in correspondence, typing, medical terminology, and general business procedures.
  • At least six months to one year experience is required, including on-the-job training to learn procedures specific to the department.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

  • Working conditions are generally good with little discomfort due to noise, heat, dust, etc.
  • Considerable walking may be required to gather and distribute materials around the hospital.

SUPERVISORY RESPONSIBILITIES: None.

Brown University Health is an Equal Opportunity / Affirmative Action employer.

  • Secretary, Medical

    2 months ago

    Providence, United States CharterCARE Health Partners Full time

    Summary: The Medical Secretary is a key member of the Physician Practice performing secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence. Education: High School...

  • Legal Secretary

    2 months ago

    Providence, United States Stephen J Dennis Law Full time

    Law Office of Stephen J. Dennis is looking for a full time Legal secretary to join our team-- in downtown Providence. We are seeking for a full-time legal secretary, whose detail oriented, dependable and acquires proficient analytical skills. The fast-paced law office needs an individual who has the ability to work independently, multi-task and demonstrate...

  • Medical Secretary

    7 days ago

    Providence, Rhode Island, United States Brown Urology Full time

    Job OverviewBrown Urology seeks a highly skilled Medical Secretary to join our team. This role is responsible for coordinating the providers patient schedule, responding to patient and provider requests for appointments, obtaining authorizations for necessary patient testing, and preparing patient medical records.

  • Medical Secretary Position

    7 days ago

    Providence, Rhode Island, United States Brown Urology Full time

    Job OverviewBrown Urology is seeking a skilled Medical Secretary to join their team. This role will involve coordinating the providers patient schedule, responding to patient and provider requests for appointments, and preparing patient medical records.The ideal candidate will have three to five years of medical secretarial experience and be proficient with...

  • Litigation Secretary

    6 days ago

    Providence, Rhode Island, United States Litchfield Cavo LLP Full time

    Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm looking for a talented Legal Secretary to join our team. As a key member of our staff, you will have the opportunity to work closely with experienced attorneys in a fast-paced environment.The ideal candidate will have strong technical skills, including proficiency in MS...

  • Executive Secretary

    6 days ago

    Providence, Rhode Island, United States Brown Dermatology Full time

    We are seeking an experienced Executive Secretary - Academic Department to join our team at Brown Dermatology. As an Executive Secretary, you will provide high-level administrative support to the Chairman and academic faculty, ensuring seamless day-to-day operations and strategic initiatives.Key Responsibilities:Schedule meetings, appointments, and travel...

  • Personal Secretary

    2 weeks ago

    Providence, Rhode Island, United States Women & Infants Hospital Full time

    Job Description: We seek an experienced Executive Secretary to join our team at Women & Infants Hospital. As a key member of our leadership team, you will provide high-level administrative support, manage complex schedules, and maintain confidential files.Responsibilities:Develop and implement effective administrative systems and processesManage sensitive...

  • Medical Secretary, Physician Practice

    2 months ago

    Providence, United States Care New England Medical Group Full time

    Job Summary: Position is responsible for the smooth, efficient operation of the Medical Office. This position is also responsible for providing clerical/secretarial assistance to the Medical Office. Manages incoming and outgoing correspondence and maintains departmental manuals. Also, assists with clinician scheduling maintaining the filing systems. This...

  • Unit Secretary

    2 weeks ago

    Providence, United States Rhode Island Hospital Full time

    Summary: Coordinates the flow of patient activity and information on the unit/clinic based on currently approved policies and procedures recognized by the Hospital. Functions as a member of the Health Care Team under the direction of Clinical Manager or designee to perform a variety of clerical duties. The Unit Secretary is responsible for good interpersonal...

  • Unit Secretary

    2 weeks ago

    Providence, United States Rhode Island Hospital Full time

    Summary: Coordinates the flow of patient activity and information on the unit/clinic based on currently approved policies and procedures recognized by the Hospital. Functions as a member of the Health Care Team under the direction of Clinical Manager or designee to perform a variety of clerical duties. The Unit Secretary is responsible for good interpersonal...

  • Sched Secretary Otpt DI Svcs

    1 month ago

    Providence, United States Lifespan Corporation Full time

    Summary: The Scheduling Secretary Outpatient Imaging Services reporting to the Manager Diagnostic Imaging Support Services receives requests primarily through telephone contact for imaging services for outpatient population utilizes an on-line scheduling system to determine availability and schedules appointments. Obtains information from variety of sources...

  • Sched Secretary Otpt DI Svcs

    1 month ago

    Providence, United States Lifespan Corporation Full time

    Summary: The Scheduling Secretary Outpatient Imaging Services reporting to the Manager Diagnostic Imaging Support Services receives requests primarily through telephone contact for imaging services for outpatient population utilizes an on-line scheduling system to determine availability and schedules appointments. Obtains information from variety of sources...

  • Sched Secretary Otpt DI Svcs

    4 weeks ago

    Providence, United States Lifespan Full time

    Summary: The Scheduling Secretary Outpatient Imaging Services reporting to the Manager Diagnostic Imaging Support Services receives requests primarily through telephone contact for imaging services for outpatient population utilizes an on-line scheduling system to determine availability and schedules appointments. Obtains information from variety of sources...

  • Medical Secretary

    2 months ago

    Providence, United States University Medicine Full time

    SUMMARY: Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next...

  • Medical Office Coordinator

    6 days ago

    Providence, Rhode Island, United States Brown Dermatology Full time

    Job OverviewWe are seeking a highly skilled Medical Secretary to join our team at Brown Dermatology. As a Medical Secretary, you will play a vital role in ensuring the smooth operation of our clinical practice.

  • Administrative Coordinator for Women

    1 month ago

    Providence, Rhode Island, United States Women & Infants Hospital Full time

    As an Executive Secretary at Women & Infants Hospital, you will play a vital role in providing exceptional support to our team. With a focus on delivering high-quality results and ensuring seamless operations, this position requires a skilled professional who is well-versed in administrative procedures.The ideal candidate will have a strong background in...

  • Executive Secretary

    2 weeks ago

    Providence, Rhode Island, United States Lifespan Full time

    Job DescriptionWe are seeking an experienced Administrative Assistant to join our team at Lifespan. This is a full-time position that requires a high level of organization, attention to detail, and excellent communication skills.About the Role:Provide high-level administrative support to senior executivesManage complex calendars, coordinate travel...

  • Legal Secretary

    1 week ago

    Providence, Rhode Island, United States Litchfield Cavo LLP Full time

    Company Overview:Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 36 states nationwide.The company fosters open and honest communication, acts with integrity and professionalism, and provides...

  • Medical Secretary

    4 weeks ago

    East Providence, United States University Medicine Full time

    SUMMARY: Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next...

  • Front Desk Professional

    1 week ago

    Providence, Rhode Island, United States Brown Dermatology Full time

    About the RoleThis is an exciting opportunity for a Medical Secretary to work in a fast-paced and dynamic environment. You will be responsible for providing exceptional patient care, managing front desk operations, and maintaining accurate medical records.