Administrative Assistant I

4 days ago

Arlington, United States University of Texas at Arlington Full time
Posting Details Position Information

Posting Number S05867P
Position Title Administrative Assistant I
Department Vice President for Research
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule Monday-Friday 8:00am-5:00pm
  • Hybrid eligible.

Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary Provide varied administrative support, including travel, scheduling, and procurement to the Associate Vice President for Research, Assistant Vice President for Research, and the research activities under the Vice President for Research and Innovation. Requires moderate exercise of independent judgment, initiative, and ability to make decisions relative to office operations.
Essential Duties and Responsibilities
  • Oversee the general reception area, greet, and direct visitors, and answer phones.
  • Coordinate all travel arrangements and travel authorizations.
  • Processes expense reports for payments and reimbursements; prepares vouchers, processes invoices, purchase orders, and non-travel expense reimbursements.
  • Assist with calendars/scheduling, and scheduling of events, meetings, or use of facilities.
  • Responsible for keeping inventory of all office supplies and placing orders for replenishment if needed.
  • Assist with meeting and event planning, monitoring, set up, and tear down, payment processing
  • Process service requests; mailing and shipping
  • Coordinate, track and file all VPRI faculty awards in SharePoint. (IRPs, REPs)
  • Support the VPRI accounting office as needed.

Minimum Qualifications
  • Bachelor’s degree with one (1) year upper of level secretarial experience or high school with five (5) years of increasingly responsible administrative, secretarial and clerical experience.
  • One (1) year of supervisory experience.

Preferred Qualifications
  • Experience working with university academic programs or providing administrative leadership.
  • Previous experience working in an educational setting.

Knowledge, Skills and Abilities
  • Exceptional organizational skills.
  • Attention to detail, and the ability to work independently and proactively.
  • Knowledge of industry-specific terminology, trends, and best practices is a plus.
  • Solid leadership skills, management, and interpersonal skills.
  • Excellent written and verbal communication skills, with the ability to compose and edit professional documents.
  • Ability to maintain confidentiality and demonstrate a high level of discretion and professionalism.
  • Professional problem-solving skills.
  • Ability to work independently with minimal supervision.
  • Professional interpersonal skills and the ability to build and maintain positive working relationships with internal and external stakeholders.
  • Solid proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with calendar management software.
  • Flexibility and adaptability to changing priorities and deadlines.

Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information

Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions

Required fields are indicated with an asterisk (*).

  • * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • PhD or equivalent
  • * How many years of experience do you have in an administrative, secretarial or clerical role?
    • None/less than 2 years
    • 3 to 4 years
    • 5 to 6 years
    • 7 years or more
  • * How many years of supervisory experience do you have?
    • None/less than 2 years
    • 3 to 4 years
    • 4 to 5 years
    • 6 or more years
Documents Needed To Apply Required Documents
  • Resume or CV
  • Cover/Interest Letter
Optional Documents
  • Other Document(s)

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