Director of Finance

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

OCCUPATIONAL SUMMARY

The Director of Finance provides leadership to the SOM Finance Office and the departments they serve within the School as it relates to financial management and reporting practices, development of the operational budget, evaluation and design of effective IT tools, and development and implementation of strategic initiatives to meet the growing needs of the School. The position reports directly to the Assistant Dean, Associate Director for Finance, assisting with the coordination and control of programs, projects and activities within the School.

WORK PERFORMED

(25%) Responsible for development of the annual operating budget for the School. This requires analysis of the budget objectives, evaluation of new requests for funding and review of budget priorities with senior leaders. Maintain critical analysis of financial trends, such as the Indirect Cost Recovery of the School (F & A):

• Create the consolidated School of Medicine budget and projections, working with the FMA III to develop the top-down budgets and projections for departments, centers and institutes using historical trend and current year activity and projection information from the departments, centers and institutes.
• Twice a year update the long-range plan (5 years) in GAAP format, to be incorporated into the University’s long-range plan
• Responsible for the annual budgeting and reporting of the School’s debt and the associated endowment funds that support debt service.

(25%) Financial Reporting - Responsible for the timely compilation (according to a pre-defined schedule) and review of the quarterly financial reporting package including budget versus actual results, indirect cost recovery, current funds projection, and various supporting schedules. Responsible for the year end reporting process to include: variance analysis in both cash (BOT) and GAAP format provided to the Executive Vice Dean for Administration and the DU Corporate Finance Office; create numerous financial slides for use in various leadership presentations. Must be facile in linking the GAAP, fund accounting and LCME AFQ reporting on a regular basis with explanations that faculty leaders can understand quickly.

(15%) Manage the work performed by the Financial Management Analyst III as it relates to performing the following activities:

• Creation of the annual financial model for the SOM departments, centers and institutes, including the UME model, Chair support and GME support. The UME model requires much coordination with Medical Education and departments, to get accurate data for providing support
• Creation of the space model, both for current year actual costs and new year budgeted space invoices.
• Plan, develop and coordinate the School’s annual capital budget and five-year capital plan.
• On-going review of construction project request forms (CPRF), monitoring of 721 codes for overdrafts, and review and sign-off of University Project Closeout Forms.
• For leased space, calculate net present value of lease and complete University Lease Request Forms.

(15%) Prepare various institutional surveys including the AAMC AFQ and overview survey; the NSF HERD survey and the AAMC Faculty Salary Survey.

(5%) Manage the School’s accounts receivable collection of sponsored research activity. Attend regular meetings with the university’s treasury billing services (TBS) office to resolve issues. Work with the Corporate A/R offices and department finance directors to resolve various issues impeding collection.

(5%) Serve as an expert resource within the office and to the departments served on financial reporting performed via SAP Business Warehouse queries, business process flows associated with funding models and budget development.

(10%) Provide SOM Senior Leadership with Ad hoc reporting and analysis and assist with special projects assigned by leadership in terms of financial analysis and monitoring of activities within the school. Provides support to the Assistant Dean & Associate Director, Finance as needed and required by the assignment of new responsibilities to the Finance Office. Serve as a backup for the Assistant Dean & Associate Director, Finance in their absence.

DEPARTMENTAL PREFERENCES

Degrees, Licensures, and/or Certifications

Certified Public Accountant (CPA) and or Master’s Degree in Business Administration (MBA) strongly preferred.

Experience

Supervisory experience is also preferred.

Skills

• Strong analytical skills with ability to analyze trends and financial information to perform complex analysis and financial modeling.
• Demonstrates excellence in customer service to internal and external staff and department personnel.
• Strong proficiency with Microsoft Tools and other integrated systems such as Advanced Excel and SAP respectively.
• Excellent written, oral and conversational communication skills to effectively work with diverse groups.
• Ability to analyze, evaluate multiple solutions and solve complex problems using judgement and well developed critical & analytical thinking skills.
• Attention to detail needed to operate accurately and effectively.
• Flexibility and ability to work on multiple initiatives simultaneously.

MINIMUM QUALIFICATIONS

Education

Work requires a Bachelor's degree in Accounting, Finance, Business Administration or a related field.

Experience

Work requires a minimum of 10 years related business or administrative experience to acquire competence in applying general accounting principles, personnel practices and coordination of major administrative functions.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.