Leave of Absence Specialist

2 weeks ago


Hartford, United States Capitol Region Education Council Full time

Position Type: Professional/Human Resources Specialist

Date Posted: 12/19/2024

Location: 147 Charter Oak Avenue

Closing Date: 01/06/2025

Job Summary

The Leave of Absence (LOA) Specialist is responsible for administering and managing all aspects of employee leaves of absence. This includes compliance with federal, state, and company-specific leave policies, providing guidance to employees and managers, and maintaining accurate documentation. The LOA Specialist serves as the primary point of contact for employees requesting leave, ensuring a seamless and supportive experience while maintaining compliance and operational efficiency.

Key Responsibilities Leave Administration
  • Process, track, and manage employee leaves of absence, including but not limited to Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA) accommodations, short-term disability, long-term disability, military leave, and company-specific leave policies.
  • Ensure all leaves are administered in compliance with applicable federal, state, and company regulations.
  • Act as a liaison between employees, managers, payroll, and third-party administrators.
Employee Communication
  • Serve as the primary point of contact for employees regarding leave eligibility, requirements, and process timelines.
  • Provide clear and timely communication to employees about their rights, responsibilities, and the status of their leave requests.
Documentation and Compliance
  • Maintain accurate and confidential records for all leaves of absence in compliance with HIPAA and data privacy regulations.
  • Monitor return-to-work dates and coordinate with managers for smooth employee reintegration.
  • Process employee personnel actions in accordance with CREC policies.
Reporting and Data Management
  • Generate and analyze leave-related reports to identify trends and ensure accuracy in leave tracking.
  • Provide regular updates to HR leadership on leave activity and potential areas of concern.
Policy Development and Training
  • Assist in the development and communication of leave policies and procedures.
  • Provide training and guidance to managers and employees on leave-related topics.
Supportive Measures
  • Collaborate with Employee Assistance Programs (EAP) and other internal resources to support employees navigating challenging personal or medical situations.
  • Partner with the HR Administrator to manage reasonable accommodations during or after leaves of absence.
Qualifications Education:
  • Associate’s degree in Human Resources, Business Administration, or a related field preferred. Equivalent experience will be considered.
Experience:
  • 5 years of experience in leave administration, benefits management, or HR operations.
  • Strong knowledge of FMLA, ADA, and other federal/state leave laws and regulations.
Skills and Competencies:
  • Exceptional organizational skills and attention to detail.
  • Excellent communication and interpersonal skills, with the ability to explain complex processes clearly.
  • Proficiency in HRIS systems and Microsoft Office Suite.
  • Ability to handle sensitive and confidential information with discretion.
  • Problem-solving skills and the ability to manage multiple priorities in a fast-paced environment.


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