Admissions and Recruiting Representative

3 weeks ago

New York, United States Medical Training Institute of New York Full time $20 - $24

Pay: $20-$24 Per hour

Work type: Part-Time

Location: New York, New York

Job Summary

The Admissions representative oversees recruitment, marketing, application processing, enrollment, database management, orientation, communications, and social media for all certificate programs at the Medical Training Institute of New York. The coordinator assists with all departmental administrative support tasks as requested by the school Director and program director.

Essential Functions Admissions-related Documentation
  • Updating school admissions coordinator manuals on an annual basis
  • Annually and continually evaluate school admissions and recruitment data management processes and provide recommendations on efficiencies.
Application Processing
  • Act as a liaison between applicants, MTINY Enrollment Management, MTINY Hybrid/Online, and program directors/faculty.
  • Maintain accurate tracking of inquiries to the admission department and provide inquirer information.
  • Develop and maintain a tracking system for all applicants, confirmed and deferred students, and provide regular admission reports during the application cycle. Reconcile to other enrollment reports as needed.
  • Coordinate and oversee interviews for applicants.
  • Process decisions for applicants
  • Annually and continually evaluate admissions and recruitment strategies for each program and develop and implement improvements with the program directors and school director.
Communication and Social Media
  • Send regular email updates to prospective applicants and enrolled students regarding events, admissions processes, and enrollment/orientation procedures.
  • Work with the school marketing department to maintain departmental program and LinkedIn web pages by accepting new members, posting job announcements, departmental and related events, and news about faculty, staff, students, and alumni.
  • Promote departmental activity/events/achievements in the local papers and other outlets as deemed appropriate.
  • Other administrative duties as needed by the department
Enrollment and Orientation
  • Assist with new student onboarding, processes, and pre-orientation communications.
  • Organize and oversee departmental orientation and re-orientation events for new and returning students.
  • Conduct annual admissions/orientation survey of new students
  • Send thank-you letters to undergraduate instructors who provided letters of recommendation for newly enrolled graduate students
Marketing & Recruitment
  • Provide program information to prospective students via email, phone, and in-person inquiries
  • Revise, update, and create recruitment materials as needed, including editing.
  • Coordinate and present/attend on-campus recruitment events (e.g., Visit Days, Open Houses) and off-campus recruitment events (e.g., graduate fairs, professional conferences).
  • Help with database management as requested
  • Follow-up communications following live recruitment events.
  • Handle logistics for exhibiting and advertising at regional and national professional conferences, including submitting registration/ad contracts, sending ads, and preparing and shipping materials.
  • Interface with MTINY Marketing and Admission department to develop advertisements and updates on the program web pages.
Required Qualifications
  • Bachelor’s degree
  • 2+ years of relevant experience
Preferred Qualifications
  • Excellent oral and written communication skills, including public speaking.
  • Proficiency in Microsoft Office Suite, Google Drive, Zoom, and experience with CRM
  • Ability to manage multiple projects simultaneously
  • Attention to detail
  • Excellent organizational, database, and time management skills
  • Commitment to advancing equity and inclusion in all aspects of one’s work.
Physical Demands
  • Typically sitting at a desk/table
  • Typically standing, walking

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