Administrative Assistant

4 weeks ago

Arlington, United States University of Texas at Arlington Full time $38,000
Job Summary

Provides general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material.

Essential Duties and Responsibilities
  • Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
  • Serves as a liaison between the business or academic unit and internal and external clients.
  • Creates routine correspondence (i.e., letters, emails, course syllabi etc.); submits e-forms; maintains files and records.
  • Manages and maintains department and/or manager’s calendars; organizes schedules and meetings.
  • Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
  • May perform one or more of the following:
    • Reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.
  • May perform one or more of the following:
    • Act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
  • Performs other duties assigned.
Minimum Qualifications
  • High school diploma or equivalent with a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.
Preferred Qualifications
  • Bachelors’ degree in Communication, General Studies, or Business.
  • Experience with department budgets.
  • Experience processing basic financial transactions.
  • Experience with PeopleSoft.
  • Experience with University of Texas at Arlington policies and procedures.
Knowledge, Skills and Abilities
  • Ability to utilize Microsoft Office Suite.
  • Knowledge of standard office practices and procedures.
  • Ability to maintain accurate records.
  • Skilled in written and oral communication skills.
  • Ability to resolve routine problems and make decisions.
  • Ability to draft, read and comprehend a variety of correspondence.
  • Ability to manage time effectively and prioritize work.
  • Skilled in preparing clear and concise reports, correspondence, and other written materials.
  • Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
  • Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
  • Skilled in applying logical thinking to solve problems or accomplish tasks.
  • Ability to understand, interpret and communicate policies, procedures, and protocols.
Other Requirements
  • CBC Requirement: It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

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