FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office
2 weeks ago
The Office of Finance and Grants Administration (OFGA) at the Boston University School of Medicine provides centralized, specialized financial and grants management services across twelve departments. With an annual portfolio exceeding $200 million, OFGA supports the financial and administrative needs of research and academic activities. Under the direction of the Assistant Director, the Financial and Grants Administrator (FGA) will be an integral part of the OFGA team, managing post-award grant activities for a diverse portfolio that includes federal and non-federal grants, Center funds, and discretionary funds. This role ensures compliance with sponsor guidelines, oversees financial reporting, and supports investigators throughout the award lifecycle.
Responsibilities:
The FGA will:
Post-Award Grant Management:
- Assist investigators with progress reports, continuing applications, and budgetary requirements while ensuring compliance with sponsor and University guidelines.
- Monitor expenditures, subcontract spending, and invoicing to advise on the allowability of costs per sponsor requirements.
- Prepare and coordinate prior approval requests, including effort reductions, re-budgeting, and no-cost extensions.
Award Administration:
- Facilitate the implementation and management of industry grants, contracts, billing agreements, material transfer agreements, and data use agreements.
- Generate fund balance and projection reports for investigators and administrative leadership.
- Process cost transfers and submit salary allocation changes through SAP.
- Complete project fund closeouts in compliance with sponsor guidelines.
Compliance & Liaison Role:
- Serve as a liaison between investigators, HR, the Postdoctoral Office, Student Employment Office, Faculty Affairs, and other relevant stakeholders for hiring, onboarding, and other administrative processes.
- Coordinate the bi-annual investigator time and effort certification process.
Training & Development:
- Attend meetings and training sessions to stay current on sponsor requirements and University policies.
- Collaborate with central offices to resolve complex accounting issues as they arise.
Required Skills
Qualifications:
- Highly organized and goal-oriented with the ability to work collaboratively and independently under deadlines.
- Strong interpersonal and communication skills with the ability to interact with faculty and staff at all levels.
- Demonstrated adaptability to new challenges and openness to change.
- Familiarity with post-award grant management and compliance processes is preferred.
- This position offers a dynamic environment for professionals seeking to enhance their expertise in financial and grants management while supporting impactful research at a premier academic institution.
Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources site.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
-
Boston, United States Boston University Full timeJob DescriptionThe Office of Finance and Grants Administration (OFGA) at the Boston University School of Medicine provides centralized, specialized financial and grants management services across twelve departments. With an annual portfolio exceeding $200 million, OFGA supports the financial and administrative needs of research and academic activities. Under...
-
Boston, United States Boston University Full timeJob Description The Office of Finance and Grants Administration (OFGA) at the Boston University School of Medicine provides centralized, specialized financial and grants management services across twelve departments. With an annual portfolio exceeding $200 million, OFGA supports the financial and administrative needs of research and academic activities....
-
Boston, United States Boston University Full timeGRANTS ADMINISTRATOR, College of Engineering, Admin Grants Tracking Code Job Description The Grants Administrator is responsible for managing a portfolio of sponsored and non-sponsored funds for a group of Principal Investigators as assigned. The Grants Administrator is a member of a faculty support team that provides the best possible customer service to...
-
Boston, United States Boston University Full timeThe Grants Administrator is responsible for managing a portfolio of sponsored and non-sponsored funds for a group of Principal Investigators as assigned. The Grants Administrator is a member of a faculty support team that provides the best possible customer service to the PI and lab members in support of their research activities. The incumbent uses the...
-
Dean
4 weeks ago
Boston, United States National Community Pharmacists Association Full timeThe Dean of the Forsyth School of Dental Hygiene (FSDH) is responsible for fulfilling teaching, scholarship, and service activities. Responsibilities for the School include dental hygiene education, service activities, clinical care, and research. The Dean is expected to provide leadership in strategic planning, curriculum management, budgeting, staffing and...
-
Dean
1 month ago
Boston, United States National Community Pharmacists Association Full timeThe Dean of the Forsyth School of Dental Hygiene (FSDH) is responsible for fulfilling teaching, scholarship, and service activities. Responsibilities for the School include dental hygiene education, service activities, clinical care, and research. The Dean is expected to provide leadership in strategic planning, curriculum management, budgeting, staffing and...
-
Boston, United States National Community Pharmacists Association Full timeThe Dean of the Forsyth School of Dental Hygiene (FSDH) is responsible for fulfilling teaching, scholarship, and service activities. Responsibilities for the School include dental hygiene education, service activities, clinical care, and research. The Dean is expected to provide leadership in strategic planning, curriculum management, budgeting, staffing and...
-
Assistant Dean, Faculty Affairs
2 months ago
Boston, United States Suffolk University Full timeThe CAS Assistant Dean, Faculty Affairs provides high-level operational leadership related to planning, implementing, and administering operations for faculty affairs within the College of Arts & Sciences. The CAS Assistant Dean, Faculty Affairs, will occasionally work evening and weekend hours, with 1 day per week working remotely as an option.Primary...
-
Boston, United States Boston University Full timeManage research applications and awards at the School of Dental Medicine including 10 departments and two centers. Directly support 5-8 investigators in their grants management. Oversee, manage and problem-solve grant accounting issues. Provide pre & post-award support for the fiscal management of the assigned research grant portfolio. Work with the...
-
Grants Administrator
4 weeks ago
Boston, United States Planet Professional Full time***Local candidates only, this is on-site 2 days per week in Boston, MA*** Up to $110k salary depending on years of related experience Senior Research Administrator Direct hire Must haves: -3+ years of grant management -Pre & Post Award Grant experience -NIH experience -MS Office -Vaccinated for Covid Preferred: -Bachelor degree -Has done scientific or...
-
Sr Grant Administrator BWH Sleep Medicine
2 months ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeGENERAL SUMMARY/ OVERVIEW STATEMENT:The Division of Sleep & Circadian Disorders is part of the Department of Medicine and affiliated with Harvard Medical School. We have one of the premier research programs in the world that is focused on sleep and circadian rhythm research. The research conducted by division faculty addresses the entire breadth of this...
-
Sr Grant Administrator BWH Sleep Medicine
3 months ago
Boston, United States Mass General Brigham Full timeDescription: GENERAL SUMMARY/ OVERVIEW STATEMENT: The Division of Sleep & Circadian Disorders is part of the Department of Medicine and affiliated with Harvard Medical School. We have one of the premier research programs in the world that is focused on sleep and circadian rhythm research. The research conducted by division faculty addresses the entire...
-
Sr Grant Administrator BWH Sleep Medicine
3 months ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeGENERAL SUMMARY/ OVERVIEW STATEMENT: The Division of Sleep & Circadian Disorders is part of the Department of Medicine and affiliated with Harvard Medical School. We have one of the premier research programs in the world that is focused on sleep and circadian rhythm research. The research conducted by division faculty addresses the entire breadth of this...
-
Grants Administrator Anesthesia
2 months ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeOVERALL RESPONSIBLITY:Reporting to the Department Research Administrator, this position provides financial oversight, including all aspects of pre- and post-award administration for a portfolio of Principal Investigators (PIs) in the BWH Department of Anesthesia, Perioperative and Pain Medicine. The ideal candidate has excellent organizational, problem...
-
Sr Grant Administrator BWH Sleep Medicine
3 months ago
Boston, United States Mass General Brigham Full timeDescription: GENERAL SUMMARY/ OVERVIEW STATEMENT: The Division of Sleep & Circadian Disorders is part of the Department of Medicine and affiliated with Harvard Medical School. We have one of the premier research programs in the world that is focused on sleep and circadian rhythm research. The research conducted by division faculty addresses the entire...
-
Grants Administrator Anesthesia
2 months ago
Boston, United States Mass General Brigham Full timeDescription: OVERALL RESPONSIBLITY: Reporting to the Department Research Administrator, this position provides financial oversight, including all aspects of pre- and post-award administration for a portfolio of Principal Investigators (PIs) in the BWH Department of Anesthesia, Perioperative and Pain Medicine. The ideal candidate has excellent organizational,...
-
Boston, United States Brigham & Women's Hospital(BWH) Full timeReporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative...
-
Boston, United States Brigham and Women's Hospital Full timeThe Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will report to the...
-
Grant Administrator
1 month ago
Boston, United States Mass General Brigham Full timeDescription: The AMC Mass General Brigham, Department of Neurosurgery, is seeking a full-time Grant Administrator (GA) to assist with departmental-level research grant and contract administration. Under the direction and supervision of the Administrative Director for Research (MGH) and the Research Administrator (BWH), with oversight from the Vice Chair for...
-
Boston, United States Mass General Brigham Full timeDescription: Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and...
