Grants Administrator, Pulmonary and Critical Care Medicine, Hybrid
2 months ago
Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative activities.This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration. RESPONSIBILITIES:Pre-Award Responsibilities:•Works with Principal Investigators, support staff, and collaborators to coordinate all compliance, administrative, and financial aspects of grant submissions; prepares form sets, budget development, budget justifications, and Just-in-Time (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures, as well as those of subcontracting institutions.•Ensures that grant submission, implementation, and reporting comply with all policies of the hospital, sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance.•Performs budget development, financial modeling/forecasting, review fund statements, resolve accounting problems/errors, and functions as liaison to both institutional and external agencies including federal and non-federal granting agencies and subcontracting institutions.•Assists the PIs with the development and submission of annual progress reports.Post-Award Responsibilities:•Responsible for grant specific post-award activities related to purchases, consultants, and payment of subcontract invoices.Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files.•Interacts with research administration to ensure compliance with all hospital, government and funding agency policies and provides guidance on appropriate purchases and allocable charges.•Provides follow-up for financial expenditures, ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management, Accounts Payable, Accounts Receivable, Payroll and other relevant departments if necessary to resolve problems.•Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems, including preparation of journal entries when needed.•Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds, making sure all personnel have been removed and all expenditures are appropriate.•Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or under-expenditures.Provides recommendations for possible solutions.Other Responsibilities:•Assist the Administrative Director with the Division's annual budget development process.•Entering Insight personnel changes for all weekly and monthly personnel.Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel, monthly or weekly.•Routinely reviews the Division's space density and asset assessment with the Division Chief and Administrative Director•Develops and maintains a variety of statistical and financial reporting and control systems.Oversees their implementation and use.Examples include the generation of expenditure reports, future expenditure estimates, variance reports, and reconciliation of Departmental reports with institutional records.Conducts or oversees various fiscal analyses.Serves as a resource in providing financial information to the Division Administrator and Division Chief.Qualifications- Qualifications: Bachelor's degree requiredSRA preferred, but not requiredA minimum of 3-5 years of experience working on grants in an academic, medicine, or science setting.EEO StatementBWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
-
Boston, United States Mass General Brigham Full timeDescription: Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and...
-
Boston, United States Mass General Brigham Full timeAdministrative Manager, Pulmonary and Critical Care Medicine, Hybrid-(3291160) Description General Summary Reporting to and working closely with the Senior Administrative Director of the Division of Pulmonary and Critical Care Medicine, the Administrative Manager will provide support and guidance to members of the division in a variety of...
-
Grants Administrator, HYBRID DOM Hematology
3 days ago
Boston, MA, United States Brigham and Women's Hospital Full timeBWH Hematology's portfolio of grants consists of projects valuing more than $30M in FY25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post-award activities. Pre-award activities include setting up applications and timely submissions, advising PIs of...
-
Grants Administrator, HYBRID DOM Hematology
5 days ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeBWH Hematology's portfolio of grants consists of projects valuing more than $30M in FY25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post-award activities. Pre-award activities include setting up applications and timely submissions, advising PIs of...
-
Grants Administrator, HYBRID DOM Hematology
2 weeks ago
Boston, United States Mass General Brigham Full timeDescription: BWH Hematology's portfolio of grants consists of projects valuing more than $30M in FY25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post-award activities. Pre-award activities include setting up applications and timely submissions,...
-
Grants Administrator, HYBRID DOM Hematology
1 week ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeBWH Hematology's portfolio of grants consists of projects valuing more than $30M in FY25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post-award activities. Pre-award activities include setting up applications and timely submissions, advising PIs of...
-
Grants Administrator, HYBRID DOM Hematology
2 weeks ago
Boston, United States Mass General Brigham Full timeDescription: BWH Hematology's portfolio of grants consists of projects valuing more than $30M in FY25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post-award activities. Pre-award activities include setting up applications and timely submissions,...
-
Grants Administrator, HYBRID DOM Hematology
5 days ago
Boston, United States Mass General Brigham Full timeDescription: BWH Hematology's portfolio of grants consists of projects valuing more than $30M in FY25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post-award activities. Pre-award activities include setting up applications and timely submissions,...
-
Boston, United States Beth Israel Deaconess Medical Center Full timeThe Division of Pulmonary, Critical Care and Sleep Medicine at Beth Israel Deaconess Medical Center, Boston, MA is seeking a clinician educator or clinician/researcher with fellowship training in Pulmonary and Critical Care Medicine for a full-time position in the Division and on the faculty of Harvard Medical School. The candidate should be Board eligible...
-
(Grant Administrator)
1 month ago
Boston, United States Planet Professional Full time$35-$48/hr. Contract Grants Administrator Contract hybrid 2 days a week onsite Estimated Duration 6 months with possibility to extend Required:Bachelors degree(or 4 years of additional experience) 5+ years of experience with federal grant policies and procedures, and working knowledge of federal regulatory environment experience using grants software ...
-
Sr Grant Administrator BWH Sleep Medicine
2 months ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeGENERAL SUMMARY/ OVERVIEW STATEMENT:The Division of Sleep & Circadian Disorders is part of the Department of Medicine and affiliated with Harvard Medical School. We have one of the premier research programs in the world that is focused on sleep and circadian rhythm research. The research conducted by division faculty addresses the entire breadth of this...
-
Sr Grant Administrator BWH Sleep Medicine
2 months ago
Boston, United States Mass General Brigham Full timeDescription: GENERAL SUMMARY/ OVERVIEW STATEMENT: The Division of Sleep & Circadian Disorders is part of the Department of Medicine and affiliated with Harvard Medical School. We have one of the premier research programs in the world that is focused on sleep and circadian rhythm research. The research conducted by division faculty addresses the entire...
-
Grant Administrator
3 weeks ago
Boston, United States Mass General Brigham Full timeDescription: The AMC Mass General Brigham, Department of Neurosurgery, is seeking a full-time Grant Administrator (GA) to assist with departmental-level research grant and contract administration. Under the direction and supervision of the Administrative Director for Research (MGH) and the Sr. Grants Administrator (BWH), with oversight from the Vice Chair...
-
Grant Administrator
3 weeks ago
Boston, United States Mass General Brigham Full timeDescription: The AMC Mass General Brigham, Department of Neurosurgery, is seeking a full-time Grant Administrator (GA) to assist with departmental-level research grant and contract administration. Under the direction and supervision of the Administrative Director for Research (MGH) and the Research Administrator (BWH), with oversight from the Vice Chair for...
-
Sr Grant Administrator BWH Sleep Medicine
2 months ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeGENERAL SUMMARY/ OVERVIEW STATEMENT: The Division of Sleep & Circadian Disorders is part of the Department of Medicine and affiliated with Harvard Medical School. We have one of the premier research programs in the world that is focused on sleep and circadian rhythm research. The research conducted by division faculty addresses the entire breadth of this...
-
Sr Grant Administrator BWH Sleep Medicine
2 months ago
Boston, United States Mass General Brigham Full timeDescription: GENERAL SUMMARY/ OVERVIEW STATEMENT: The Division of Sleep & Circadian Disorders is part of the Department of Medicine and affiliated with Harvard Medical School. We have one of the premier research programs in the world that is focused on sleep and circadian rhythm research. The research conducted by division faculty addresses the entire...
-
Boston, Massachusetts, United States Olesky Associates Full timeWe are seeking an exceptional Pulmonary Critical Care Physician to join our esteemed medical facility, nestled near the vibrant city of Boston. This opportunity offers a chance to make a profound impact and thrive in a collaborative environment.Why Choose UsClinical Autonomy: We value your expertise and provide you with the autonomy to make clinical...
-
Grants Administrator, HYBRID DOM Hematology
1 week ago
Boston, United States Brigham & Women's Hospital - Brigham Health Full timeBWH Hematology's portfolio of grants consists of projects valuing more than $30 M in FY 25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post- Grants, Administrator, Hematology, Healthcare, Management
-
Boston, Massachusetts, United States Olesky Associates Full timeOpportunity SummaryWe are seeking a skilled Pulmonary Critical Care Physician to join our esteemed medical facility in Massachusetts. This is an excellent opportunity for a dedicated professional to make a profound impact in patient care while enjoying a fulfilling work-life balance.About the RoleThis position offers a competitive salary with bonus...
-
Grants Administrator Anesthesia
1 month ago
Boston, United States Mass General Brigham Full timeDescription: OVERALL RESPONSIBLITY: Reporting to the Department Research Administrator, this position provides financial oversight, including all aspects of pre- and post-award administration for a portfolio of Principal Investigators (PIs) in the BWH Department of Anesthesia, Perioperative and Pain Medicine. The ideal candidate has excellent organizational,...