Assistant Academic Counselor

Payroll Title: STDT SVC ADVISOR 1 Department: MUIR COLLEGE Hiring Pay Scale $45,000 - $52,000/year Worksite: Hybrid Appointment Type: Career Appointment Percent: 100% Union: Uncovered Total Openings: 1 Work Schedule: 8 hrs/day, Mon-Fr #133484 Assistant Academic Counselor Filing Deadline: Tue 12/17/2024
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 12/6/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/17/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Established in 1967 when a new American environmental movement was taking shape under the influence of studies such as Rachel Carson's Silent Spring, Muir College continues to be inspired by its namesake's engagement with nature and human values and his activism in the cause of environmental preservation. John Muir's self-directed and multifaceted career led the college to adopt as its motto "Celebrating the Independent Spirit." Muir stresses the spirit of individual choice and responsibility within the framework of a strong, supportive community. In the spirit of John Muir, it promotes awareness of environmental issues and involvement in environmental preservation and sustainability. Since 1993, Muir has been home to UCSD's interdisciplinary Environmental Studies minor.

Under supervision of the John Muir College Assistant Dean of Academic Advising, the incumbent has primary responsibility for overseeing the flow of advising services and serves as the initial point of contact for the Muir College Academic Advising office. These responsibilities include, but are not limited to: providing basic advising to undergraduate students; working with academic counselors on unit operations and programs including walk-in advising; new student enrollment programs; enrollment advising; and academic advising workshops. Conducts avariety of independent, complex support functions for the Academic Advising unit; designs creative publications for the office; works in a highly collaborative and team-oriented environment. Assists with maintenance and editing of websites related to the Academic Advising unit (orientation, Muir website-Academics). Serve as liaison with academic departments and programs, Admissions, Registrar, and other campus offices. Advise Dean and Assistant Dean about problems and possible areas for change or improvement in office operations.Assist in training of student staff. Provide direct administrative support to the Dean and Assistant Dean in regards to Academic Senate documents, process online withdrawal requests, perform data research and written presentations, preparation of meeting materials, workload monitoring, advising and filing. Provide overall direction of paper flow and student traffic for front intake area of academic advising. Provide primary reception and scheduling of appointments; screen and answer questions from students, staff, faculty or general public in person, by phone or e-mail; provide forms and instructions; make appropriate referrals, route student petitions, perform data entry and file.

• Must be able to work occasional evenings and weekends (e.g., June and September orientations, WebReg Enrollment period and Commencement).

QUALIFICATIONS

• Knowledge and experience working with a diverse student population. Proven ability to effectively listen, advise and counsel students on University and college program offerings, policies, procedures, curricular requirements.

• Experience in higher education environment and/or familiarity with UCSD administrative and academic organization and operations, such as the UCSD undergraduate college system.Knowledge of UC and the department / school / college. Understanding of higher education goals, structure, and functions.

• Proven experience in planning and organizing meetings and special events including orientation.

• Ability to communicate effectively orally and in writing. excellent written and oral communication skills. Proven ability to understand, remember, and explain detailed information orally and in writing with accuracy and clarity.

• Demonstrated accuracy and orderly work habits in dealing with large volumes of paperwork and detail. Ability to proof and correct own work. Working knowledge of standard correspondence formats.

• Interpersonal skills. Excellent interpersonal and customer services skills (poise, active listening, tact, diplomacy, patience, discretion, assertiveness) to effectively interact with students, staff, faculty and the general public in-person, by telephone, and via e-mail.

• Multicultural competencies; ability to work with diverse populations.

• Demonstrated skill in organizing work and prioritizing tasks to meet deadlines despite frequent interruptions. Ability to manage heavy workload and handle multiple tasks with potentially competing deadlines, while maintaining accuracy.

• Strong ability to exercise independent initiative and sound judgment within general guidelines with the acumen and sensitivity to assess and identify those situations and decisions which require higher level approval or consultation. Ability to prioritize people and situations.

• Demonstrated ability to work effectively as a team member.

• Proficiency in using personal computer for word processing, data entry, E-mail, spreadsheets, electronic calendar, internet searches, and website maintenance. Experience with or ability to learn Microsoft Word, Excel, Outlook, and other software adopted by the college. Experience in scheduling and maintaining multiple calendars in Microsoft Outlook.

• Ability to interpret and compile data and academic material and provide detailed statistical reports or adapt it for presentation in brochures, flyers and general catalog. Ability to locate and utilize research/resource material.

• Demonstrated skill in establishing and maintaining effective paper and electronic filing systems.

• Willingness and ability to meet University and department standards of attendance and to embrace and follow the UCSD Principles of Community.

SPECIAL CONDITIONS

• Job offer is contingent on clear Background Check.

• The position has been identified as "mandated reporter" under the California Child Abuse and Neglect Reporting Act ("CANRA"), which requires professionals to report known or suspected instances of child abuse or neglect to law enforcement.

Pay Transparency Act

Annual Full Pay Range: $49,400 - $82,200 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $23.66 - $39.37

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

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