Budget Analyst

4 weeks ago

Baltimore, United States Johns Hopkins University Full time $24 - $41

We are seeking a Budget Analyst who will provide direct financial and administrative support to the Administrator and Financial Manager of the Engineering for Professionals division.

Specific Duties & Responsibilities

  • Review and release semester faculty appointments and other appointments as needed.
  • Review and process of faculty-related Employment Actions.
  • Monitor JIRA database of requests submitted to EP Finance, ensuring that all requests are resolved within agreed service levels and that tickets are kept up to date using divisional process manual.
  • Prepare and process documents related to faculty payroll/salary, expense reimbursements for employees and non-employees, online payment requests, and shopping carts, as needed.
  • Track documents from creation to payment and troubleshoot any problems that may occur.
  • Assist in the review/approval of monthly expenses for Purchasing Card holders to ensure all charges have been reviewed before the monthly deadline.
  • Complete non-payroll and payroll cost transfers as needed to ensure correct expenses are charged to the appropriate accounts.
  • Responsible for budget development, e.g., unrestricted funds, sponsored funds, revenue, and gift accounts, using appropriate cost rates for indirect and benefit costs, including all anticipated cost projections, and ensuring consistency with budgeted dollars.
  • Monitor expenditures, perform budget reconciliation, and make projections based on detailed analysis of fiscal performance and related financial assumptions.
  • Identify over-expenditures and directly communicate as required with affected faculty and/or staff. Advise and assist with resolving funding shortfalls/budget variances by recommending appropriate courses of action.
  • Identify issues with procurement, contracts, payroll, payments, and budgets and directly communicate to the Financial Manager.
  • Position will confer with the appropriate internal and external administrative offices to ensure that required procedures are followed; provide instruction, training, and guidance to others related to purchases and budget procedures as well as policy and procedures and will serve as the liaison between EP's faculty and staff with the University's purchasing, payroll, and accounting departments.
  • Will identify budget issues, provide alternative solutions, and resolve problems; monitor expenditures through the budgetary period; assist in review, development, and processing of contracts with vendors; prepare statistical data reports on finances and faculty.
  • Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.
  • Keep abreast of laws and regulations that impact up-to-date compliance.
  • Serve as point of contact for questions regarding transaction policy and procedure.
  • Provide guidance/training of these processes to department as needed. Carry out other related duties, as assigned.

Special Knowledge, Skills & Abilities

  • Ability to verify transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines. This requires strong analytical and problem-solving skills, attention to detail, and ability to exercise discretion and judgment.
  • Experience working with various software applications such as Microsoft Office (Word, Excel, PowerPoint, and Outlook) is required.
  • Knowledge of University financial policies, practices and procedures, and SAP experience is helpful.
  • Strong verbal and written communication skills; with the ability to communicate effectively with a broad cross-section of clients.
  • Must be collaborative with excellent interpersonal and customer service skills.
  • Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.
  • Ability to work for extended periods of time without direction, prioritize own work, and work with flexibility on several tasks simultaneously to meet various concurrent deadlines.
  • Ability to exercise administrative judgment and discretion and assume responsibility for consequences and results of actions.
  • Ability to work effectively with faculty, staff, students, and administration within the University as well as external contacts.
  • Exercise mature judgment, sensitivity, and diplomacy when dealing with all internal and external constituents.
  • Excellent oral and written communication skills required.
  • Work constructively as part of a team.
  • Must have good customer service skills, be highly organized and proactive in resolving complex issues.
  • Willing to work with internal and external contacts to coordinate and distribute information necessary to complete tasks involving multiple departments, staff members, and locations.

Minimum Qualifications

  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

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