Executive Assistant, Finance Operations Services, Global Accounts Receivable

3 weeks ago

Arlington, United States Amazon.com Services LLC Full time
  • 3+ years of senior level leadership support, or 1+ years of Amazon experience
  • High school or equivalent diploma
  • Experience with Microsoft Office products and applications
  • Experience with executive level calendar management
Finance Operations Services Global Accounts Receivable (AR) team is seeking a motivated, proactive individual to join our organization, supporting three (3) Directors, as well as lending additional support to other leaders as needed. This role requires experience with heavy calendaring, attention to detail, solid organizational skills, and the ability to prioritize multiple requests.

The candidate must demonstrate the ability to effectively problem-solve, proactively anticipate and respond while maintaining flexibility and composure. We are seeking a resourceful, forward-thinking individual with a history of performing exceptionally in an ambiguous environment. A proven track record of effective time management, taking initiative, working independently, delivering exceptional results and exceeding expectations is important. We are looking for someone who learns quickly, is self-driven and adapts to changing circumstances with grace and a sense of humor.

Key job responsibilities
  • Management of complex calendars and scheduling with diplomacy and discretion
  • Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
  • Management of team space, including moves and reconfiguration
  • Track and help drive completion of key actions and follow-up items (including recording meeting notes and actions items)
  • Manage expense report coordination and submission
  • Organize, execute and assist with team activities, including townhall meetings and social events
  • Work closely with the leadership team to provide support to the global organization
  • Coordination and planning of domestic and international travel
  • Act as a liaison for direct reports
  • Have fun at work and help others do the same
A day in the life
  • Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

About the team
The Finance Operations team leads delivery of cash collection and disbursement (AR and AP) capabilities for new business and geographic expansions, compliance and strategic projects. We drive decision making on which projects and programs should be undertaken, and successfully deliver each project and program. We also provide organization-wide guidance, governance, standardized processes, and project & process portfolio management best practices, tools and techniques

  • Experience in a fast-paced, high-tech company
  • Experience managing multiple calendars
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

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