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Department Coordinator II

1 month ago

Louisville, United States University of Louisville Full time $17 - $25

Minimum Requirements:

High School Diploma/GED with two (2) years of related experience or an equivalent combination of education and experience. Grade 2 (Hourly)

Position Description:

The Department Coordinator II position provides administrative support to the University of Louisville School of Dentistry Business Office with a focus on HR support. This position reports to the Associate Director, Unit Human Resources.

Essential Duties and Responsibilities
  • Provide administrative support to the unit HR team within the School of Dentistry's Business Office.
  • Serve as frontline contact and provide reception for employee inquiries; handle and direct employee inquiries to appropriate unit HR staff members or campus contacts; greet visitors, answer phones, route, sort mail and perform other administrative support duties.
  • Communicate with Unit HR Specialist for Faculty to organize and coordinate logistics (e.g., travel arrangements, book rooms, scheduling meetings, prepare itineraries, room setup, etc.) in faculty and staff searches; correspond with candidates, serve as host, as needed, to candidates during on-site interviews.
  • Maintain procurement card for Business Office and reallocate charges monthly in accordance with university procurement policies; pay invoices; submit check/cash deposits as needed.
  • Place orders for equipment and supplies (ensuring adequate quantities of stocked items).
  • Compile, draft and send monthly Dental HR newsletter.
  • Serve as a backup to the Unit HR Coordinator including serving as timekeeper for biweekly and monthly payroll as needed.
  • Schedule and coordinate meetings, events, and provide administrative support throughout.
  • Monitor the Dental HR service account.
  • Assist in maintaining employee files.
  • Handle sensitive, confidential employee and HR-related information in strict confidence.
  • Handle reimbursements of faculty, staff, and external individuals (i.e. faculty candidates, etc).
  • Submit/process travel relocation for incoming faculty members.
  • Assist in preparing HR communications, reports, and presentations.
  • Handle printer access for ULSD.
  • Serve on assigned committees as needed.
  • Other duties as assigned.
Compensation Details

Target Compensation Maximum: $24.77

Target Compensation Minimum: $16.51

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.