Assistant Event Coordinator
2 weeks ago
Department: Mark Rink
Location: Beaumont, TX
Compensation: $17.25 - $24.00 / hour
Position Title: Assistant Event Coordinator
Department: Events and Planning
Reports To: Event Coordinator
Employment Type: Full-time
Position Overview:
The Assistant Event Coordinator will support the Event Coordinator/Manager in planning, organizing, and executing events. This role involves administrative tasks, client communication, vendor coordination, and on-site event support to ensure smooth operations and memorable experiences for clients and attendees.
Key Responsibilities
Event Planning and Preparation:
- Assist in creating event timelines, budgets, and checklists.
- Research and book venues, vendors, and suppliers.
- Coordinate with vendors for quotes, contracts, and logistics.
Client and Stakeholder Communication:
- Serve as a point of contact for clients and respond to inquiries promptly.
- Attend client meetings to discuss event details and requirements.
- Provide updates to stakeholders about event progress and planning milestones.
On-Site Event Support:
- Assist in event setup, execution, and breakdown.
- Coordinate with vendors and troubleshoot issues on-site.
- Monitor event activities to ensure client satisfaction and address any last-minute needs.
Administrative Duties:
- Maintain event documentation, including contracts, budgets, and schedules.
- Track expenses and assist in budget management.
- Prepare post-event reports and evaluations.
Marketing and Promotion (if applicable):
- Support promotional activities, including social media posts and email campaigns.
- Assist in creating event marketing materials such as flyers, banners, and presentations.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and event management software.
- Attention to detail and problem-solving skills.
- Ability to work flexible hours, including evenings and weekends.
- Health insurance
- Paid time off
- Opportunities for advancement and skill development
- Supportive team environment
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