Operations Assistant

2 days ago

Rocklin, United States UNFI Canada Full time
POSITION PURPOSE: Responsible for day-to-day activities and performs a variety of administrative functions including, preparing, and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.

Functions And Basic Duties

  • Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner.
  • Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR, and Payroll.
  • Resolves requests, complaints, and problems or refers appropriately.
  • Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mis-picks, mis-slots, and receiving errors–uses APT as necessary.
  • Prepares Etime edits and daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance.
  • Logs any disciplines signed off by employees and returned; turns into HR.
  • Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed.
  • Provides payroll support including, the preparation of associate reviews, attendance reports for review period, scheduling changes in Etime, and enters new employees into time clock.
  • Completes payroll for operations on a bi-weekly basis including entering temporary differentials, eTime coding and ensuring proper hours are paid.
  • Calculates and runs Selector bonus weekly.
  • Continually evaluates current processes and makes adjustments as prudent to save time, and money.
  • Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.
  • Books travel for warehouse associates and managers as needed using Concur travel system.
  • Administers General Manager corporate credit card.
  • Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box.
  • Produces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN’s and out of stocks/shorts.
  • Prepares weekly overtime report and Pacific Region metrics.
  • Handles co-op cash proceedings –money orders and distribution to Accounts Payable.
  • Administers SharePoint site for the facility.
  • Prepares communications for the site – including PowerPoint presentations, postings, bulletin boards, etc.
  • Attends manager weekly staff meeting and produces meeting minutes.
  • Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).

Qualifications

EDUCATION/CERTIFICATION:

  • Associate degree preferred and/or related experience.

Experience

  • Four or more years of progressive related experience.
  • System Implementation preferred.

Knowledge

  • Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required.
  • Basic knowledge of Company operations.
  • Understanding of document formats, spreadsheets, and business communications.

Skills/Abilities

  • Strong interpersonal, verbal, and written communication skills
  • Well organized and able to handle several projects at the same time while adhering to strict deadlines.
  • Problem solving abilities.
  • Good data entry skills.
  • Able to work independently, with minimal supervision.
  • Ability to multi-task and work in a fast-paced environment.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

  • Operations Assistant

    3 weeks ago

    Rocklin, United States UNFI Full time

    POSITION PURPOSE: Responsible for day-to-day activities and performs a variety of administrative functions including, preparing, and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.FUNCTIONS AND BASIC DUTIES:Gathers,...

  • Site Operations Manager

    2 weeks ago

    Rocklin, California, United States Aerotek Full time

    Job Summary:We are seeking a highly skilled Site Operations Manager to join our team. As a key member of our operations team, you will be responsible for overseeing the installation and management of ground protection systems at various job sites.About the Role:In this role, you will lead a team of site foremen and workers in ensuring that all aspects of...

  • Administrative Assistant

    7 days ago

    Rocklin, United States Bach to Rock Full time

    Position Purpose To greet clients, schedule lessons, sales, answer phone calls and provide general administrative support to the B2R management team. Essential Duties and Responsibilities Specific duties and responsibilities include the following but the individual will also be expected to perform all the duties necessary which are customarily performed by...

  • Senior Rehabilitation Operations Manager

    2 weeks ago

    Rocklin, California, United States Nexus HR Services Full time

    Job SummaryWe are seeking an experienced Senior Rehabilitation Operations Manager to oversee the daily operations of our rehabilitation facilities in New Mexico, Arizona, California, Washington, Alaska, and Texas.About the RoleThe ideal candidate will have a strong background in healthcare management, with at least one year of experience in supervising staff...

  • Medical Assistant Therapist

    3 days ago

    Rocklin, California, United States Nexus HR Services Full time

    We are seeking a licensed Physical Therapist Assistant to join our team at Nexus HR Services. As a Physical Therapist Assistant, you will be responsible for providing patient care under the direction and supervision of a licensed physical therapist. Your role will involve carrying out prescribed treatment programs, communicating with patients and therapists,...

  • Assistant Mechanic

    4 months ago

    Rocklin, United States Bowlero corporation Full time

    Overview WHAT OUR ASSISTANT MECHANICS DO: Our Assistant mechanics are essential to maintaining the top performance of our lanes, pinspotters/pinsetters, and building equipment. They skillfully conduct preventative maintenance and respond promptly to any necessary repairs. If you possess a strong mechanical aptitude and a desire for professional...

  • Physical Therapist Assistant

    1 month ago

    Rocklin, United States Nexus HR Services Full time

    Physical Therapist Assistant - Rocklin, CA Locations available: Arizona, California Bay Area, California Central Valley, California Sacramento, New Mexico Compensation:  $35-$40 per hour Benefits: Medical Vision Dental Flexible Spending Account (FSA) Dependent care assistance Company-paid life insurance and long term disability Voluntary benefit...

  • Food and Beverage

    3 months ago

    Rocklin, United States Bowlero Corporation Full time

    Overview Imagine your ideal job. Now add bowling. And arcade games. And parties every day of the week. This isn’t any ordinary office; it’s the beginning of a bowled new career as a Restaurant/Hospitality Manager with Bowlero Corp. Our Restaurant/Hospitality Managers assist the General Manager with all aspects of the center and its management. In the...

  • Administrative Assistant

    2 months ago

    Rocklin, United States AppleOne Full time

    Job DescriptionJob Description Local construction office seeks an entry level Administrative Assistant to support Field Operations and Project Management. Must have strong MS Office and some QuickBooks knowledge/experience preferred.EEO/AA Employer/Vet/Disabled.The Know Your Rights poster is available here:...

  • Physical Therapy Assistant

    2 weeks ago

    Rocklin, California, United States Burger Rehabilitation Systems Full time

    Burger Rehabilitation Systems: Physical Therapy Aide/Clerk OpportunityWe are seeking a dedicated and detail-oriented individual to join our team as a Physical Therapy Aide/Clerk at our Rocklin clinic. As a valued member of our staff, you will play a crucial role in assisting our licensed physical therapists with patient care and administrative tasks.About...

  • Medical Therapy Assistant Role in Multi-State Healthcare

    2 weeks ago

    Rocklin, California, United States Nexus HR Services Full time

    About the JobWe are seeking a licensed Physical Therapist Assistant to join our team at Nexus HR Services. As a PTA, you will work under the direction and supervision of a licensed physical therapist to provide patient care in various states.Responsibilities:Understand state Practice Act regulations and adhere to laws governing PTA practice under licensed...

  • Maintenance Operations Director

    2 weeks ago

    Rocklin, California, United States USA Multifamily Management, Inc. Full time

    Job Opportunity for a Maintenance Supervisor in Rocklin, CAWe are seeking a highly skilled and experienced Maintenance Supervisor to join our team at Terracina Whitney Ranch in Rocklin, CA. This is a full-time position with a competitive salary of $28-$30 per hour.About the JobThe Maintenance Supervisor will be responsible for maintaining the physical...

  • Administrative Assistant for Rehab

    2 days ago

    Rocklin, United States Recover Full time

    About the companyRecover is a startup working to make addiction treatment and mental healthcare more effective, accessible, and affordable. We work with governments to use technology and medicine to improve outcomes for people who need care.Our program is a tech-enabled treatment program for people with substance use and mental challenges. We use a harm...

  • Recover | Administrative Assistant for Rehab

    21 hours ago

    rocklin, United States Recover Full time

    About the companyRecover is a startup working to make addiction treatment and mental healthcare more effective, accessible, and affordable. We work with governments to use technology and medicine to improve outcomes for people who need care.Our program is a tech-enabled treatment program for people with substance use and mental challenges. We use a harm...

  • Recover | Administrative Assistant for Rehab

    1 day ago

    rocklin, United States Recover Full time

    About the companyRecover is a startup working to make addiction treatment and mental healthcare more effective, accessible, and affordable. We work with governments to use technology and medicine to improve outcomes for people who need care.Our program is a tech-enabled treatment program for people with substance use and mental challenges. We use a harm...

  • Logistics Team Lead

    2 days ago

    Rocklin, California, United States Ace Hardware Corporation Full time

    Logistics Team Lead Job SummaryThe Logistics Team Lead position at Ace Hardware Corporation is responsible for overseeing the day-to-day operations of the distribution center, ensuring efficient logistics and supply chain processes, and maintaining a safe working environment.Key Responsibilities:Directly supervise and coordinate the activities of warehouse...

  • Restaurant Dishware Attendant

    2 days ago

    Rocklin, California, United States Hofman Hospitality Group Full time

    About the RoleThis is an exciting opportunity for a reliable and diligent individual to join our hospitality team as a Culinary Support Staff. As a key player in our kitchen operations, you will be responsible for ensuring the highest standards of cleanliness, sanitation, and efficiency.Duties and ResponsibilitiesSort and process dirty dishes, glassware, and...

  • Marine Sales Outfitter

    7 months ago

    Rocklin, United States Bass Pro Shops Full time

    Pay Range: $17.00 - $22.50POSITION SUMMARY:The Sales Outfitter performs various Selling / Customer Service activities, to include greeting and acknowledging all customers in a prompt and friendly manner, handling merchandise with care, providing information, assistance, and direction to customers.ESSENTIAL FUNCTIONS:Supports a strong commitment to world...

  • Receptionist - 12/11-12/13 and 23th

    3 weeks ago

    Rocklin, United States Ultimate Staffing Full time

    Job Title: ReceptionistLocation: Rocklin, CASchedule: Monday to Friday, 8:00 AM to 5:00 PMPay Range: $20.00 - $22.00 per hourJob Description:The ideal candidate will possess excellent communication and organizational skills, ensuring a welcoming and efficient front desk environment. This position is key to maintaining smooth daily operations and providing...

  • Ultimate Staffing | Receptionist

    3 weeks ago

    rocklin, United States Ultimate Staffing Full time

    Job Title: ReceptionistLocation: Rocklin, CASchedule: Monday to Friday, 8:00 AM to 5:00 PMPay Range: $20.00 - $22.00 per hourJob Description:The ideal candidate will possess excellent communication and organizational skills, ensuring a welcoming and efficient front desk environment. This position is key to maintaining smooth daily operations and providing...