Contractual Administrative Assistant II

3 weeks ago

Baltimore, United States University of Maryland, Baltimore Full time $46,736 - $52,000

The Embrace Initiative at the University of Maryland, Baltimore has an exciting opportunity for a dedicated, caring, and team-oriented Contractual Administrative Assistant II. Under general supervision, the candidate will provide complex administrative support to the department. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the supervisor. Incumbents exercise discretion and judgment with considerable consequence of error.

This posting is limited to 25 applications. If 25 applications are received prior to the filing deadline, the posting will close early.

The mission of The Embrace Initiative is to collaborate with community to create a world that is safe, just, and equitable. We accomplish our mission through partnerships between grassroots, non-profits, city agencies, and institutes of higher education by engaging in accessing resources, removing barriers, making connections, and transforming systems.

Benefits Information

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. Contingent Category II employees receive a generous leave package that includes 10 vacation days, 9 holidays, 5 sick days, 3 personal days and comprehensive health insurance; professional learning and development programs; and flexible work schedules and teleworking options (if applicable per job). Contingent Category II employees are eligible for tuition remission for the employee only and the tuition remission only applies to courses taken at UMB. Tuition remission for Contingent Category II employees who are part-time will be prorated in accordance with their FTE.

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

  • Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors.
  • Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
  • Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
  • Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information needed. Creates reports as needed.
  • Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
  • Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material.
  • Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
  • Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
  • Assists in preparing and administering department budget by updating accounts and running periodic reports.
  • Acts as intermediary for supervisor, interacting with officials, staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues.
  • Anticipates supervisor's course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor.
  • May provide guidance and instruction to other office support staff.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Qualifications

  • Education: High School Diploma or GED
  • Experience: 3 years’ experience providing administrative support.
  • Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Applicants may be required to complete the institutions required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

Required Knowledge/Skills/Ablities:

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Based on the duties of this position, selected candidates are not eligible to participate in the Bargaining Unit (Union).

Salary Range: $46,736 - $52,000, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Talent Recruitment department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator.

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