Weddings & Events Assistant

3 weeks ago

Chanhassen, United States Chanhassen Dinner Theatres Full time
Job DescriptionJob Description

Weddings & Events Assistant


Are you ready to take on a role where no two days are the same? Do you have flexibility in your schedule to work nights and weekend? Are you looking to help bring the magic that Chanhassen Dinner Theatres brings to all events?


Chanhassen Dinner Theatres is looking for a part time assistant to help in our Weddings and Events department. This role will work primarily Thursday-Sunday depending on the needs of the business. The Weddings & Events assistant works in tandem with the Wedding and Events manager to ensure our clients are full satisfied from the first interaction to their final.


Summary

This part-time position must work cooperatively with all entities within the department to achieve the desired results. Position reports to Weddings & Events Manager, but detailed communication with Food and Beverage Managers and banquet staff is a must.


Essential Duties and Responsibilities

  • Assist the Weddings and Events Manager on all responsibilities of the Weddings & Events departments including but not limited to:
    1. Assist in tasting session appointments
    2. Assist with room diagrams and creating/distributing Event Orders
    3. Various administrative tasks for banquet office as dictated by Weddings & Events Manager
    4. Client communication via email, phone calls, and in-person exchanges
  1. Assist with this specific event including booking necessary entertainment; ordering decorations; room diagrams; creating Event Orders and day-of decorating
  2. Assist with event planning from initial meeting to day-of-event coordination
  3. Assist with approval of room final room set-up, lighting, and linens
  4. Responsible for keeping CDT files and records up to date including staff phone list, client excel doc., event calendar etc
  5. Assist with overseeing ceremony rehearsals
  6. Assist clients and staff with all set-up needs
  7. Attend F&B meeting when Weddings & Events Manager cannot attend
  8. Be present for all events as needed and manage events if manager cannot attend
  9. Act as banquet captain as needed
  10. Assist Group Sales to manage specific group event orders, etc. (cocktail parties/extras/event orders)
  11. Manage CDT preferred vendors list – florists/decorators/entertainment
  12. Attend bridal & event trade shows for new business
  13. Work closely with Marketing department social marketing, menu design, and more
  14. Other duties as assigned


Education, Experience, Qualification:

  • Minimum of two or more years experience in event/catering or sales
  • Must have flexible availability including days, nights and weekends
  • Must be able to multi-task
  • Prior event experience is preferred
  • Administrative experience preferred
  • Prior supervisory/Management experience given preference
  • While performing the duties of this Job, the employee will regularly stand or walk, reach/carry with hands and arms and must be able to lift and/or move up to 50 pounds


Diversity Commitment:

Chanhassen Dinner Theatres is committed to fostering and cultivating a culture of inclusion that celebrates diversity and promotes equity.

Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well. We embrace and celebrate the diversity of our staff, artists, and patrons.

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required. All employees are responsible for following Chanhassen Dinner Theatres policies and procedures as defined by their manager or Employee Handbook.

Chanhassen Dinner Theatres provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or genetics.

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