Senior Executive Assistant
2 days ago
Position Description:
Duties and responsibilities include, but are not limited to, the following:
Administrative point of contact/access to the dean: manages calls and emails (reviews, assesses, responds/reroutes, monitors follow up items to completion); fields walk-ins and creates a welcoming environment for all constituents; develops and maintains a general knowledge of the School.
Schedule management: proactively handles the day-to-day activities of the dean and highly complex management of the dean's calendar (including maintaing and analyzing metrics/data on how dean uses their time), resolves scheduling conflicts and regularly communicating updates to relevant stakeholders; facilitates agenda-setting including gathering briefing materials, bios, and other prep materials
Travel management: arranges domestic/international flights, hotels, ground transportation, visas, itineraries, and other logistical planning
Drafts, edits, and proofs brief correspondence and helps maintain archival records
Reconciles dean’s expenses and reimbursements and the dean’s corporate card
Anticipates the needs of the dean and acts proactively, strategically, and in symmetry with the DO staff
Works with the Associate Director of Strategic Projects and the Senior Administrative Coordinator to organize and implement administrative systems and procedures to promote efficiency gains; maximizes the use of available technology and applications
This position's responsibilities also include varied projects and tasks arising out of shifting demands that cannot always be foreseen. As such, they will perform other duties as required
A desire to bring order, initiative, and collaboration are essential.
PLEASE NOTE: Cover letter is required as part of the application to be considered for this position (and applications submitted without a cover letter will not be considered). Shortlisted candidates will be required to submit a writing sample.
This is a benefits-eligible position with a 40-hour work week.
The primary work location for this position is Boston, MA. Due to the nature of this position, directly supporting the dean of the faculty, this is primarily an onsite position and will incur occasional overtime with advanced notice. Additional detail pertaining to this position will be discussed during the interview process.
Basic Qualifications:
Bachelor's Degree or equivalent experience is required
5+ years of experience working with and supporting senior/executive level leaders or related experience; a combination of education and experience may be considered
Experience with calendar management of senior/executive leaders is required
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