Facilities & Operations Analyst
2 months ago
Summary
Under the supervision of the Program Director of Housing Operations, the Facilities and Operations Analyst will assist with supporting the Program Director of Housing Operations’ responsibilities across the agencies’ multiple building sites. The Facilities and Operations Analyst will assist in project liaison, project management and operations; program development; documentation management; and other administrative functions of the agency. They will also coordinate information technology and systems, and the planning and dissemination of specific projects and/or contracts. This is a full-time position (40 hours per week) and requires flexible hours including evenings, weekends, and some holidays.
Essential Functions
- Assist management in supporting building operations and maintenance of APAIT’s multiple housing sites and offices.
- Support the organizing, centralization, and maintenance of key operations documents for APAIT’s multiple building sites.
- Assist in standardizing operations processes of buildings, and in the development and maintenance of their operations schedules (ex. inspections and maintenance).
- Assist in creating and maintaining step guides and Standard Operating Procedures (SOPs) for building sites.
- Assist in driving building project management and housing operations initiatives.
- Assist management in getting buy-in from cross-functional and interdepartmental stakeholders with projects.
- Collaborate in implementing value adding and cost reduction initiatives at housing sites and offices.
- Partner with IT Support on information system setup needs (including network users, laptops, and iPhones) during onboarding of new staff.
- Coordinate on-site logistics and telecommunications setup during onboarding of new staff and on an ongoing basis.
- Provide programmatic and administrative technical assistance to program personnel.
- Support program group preparation activities, including but not limited to purchase, order, pick-up, and delivery.
- Assist in the coordination of and participation in community events, health fairs and festivals.
- Represent the agency by attending local planning groups, community forums and collaboration meetings as assigned.
- Function as back-up for front-office reception as-needed.
- Maintain and uphold Agency mission statement, values, policies, procedures, and principles.
- Interpret agency purpose and mission to the community.
- Ability to work overtime, work on weekends, holidays, and evenings when required.
- Other duties as assigned to meet program and agency mission, goals, and objectives.
Minimum Qualifications - Knowledge, Skills and Abilities Required
- Bachelor’s degree in Business Administration, Finance or related field.
- Knowledge of and ability to work with racial/ethnic minority, impoverished and underserved communities and groups (e.g., multi-gender, LGBTQ, substance using)
- Basic knowledge, work experience, and understanding of HIV/AIDS and other related issues.
- Proficient with Microsoft Office programs (Word, Outlook, PowerPoint, and Excel necessary).
- Experience with a Project Management software (i.e., Monday.com, Asana or Microsoft Projects)
- Proficient writing and oral communication skills.
- Demonstrated experience and knowledge of PC hardware.
- Ability to coordinate multiple projects and tasks simultaneously in a high-pressure work environment.
- Ability to master a wide-range of information, adapt, take initiative, and work in a team-centered environment.
- Ability to perform duties on some weekday evenings and weekend days when required.
- Verification of employment eligibility.
- Valid California Driver’s License, plus proof of current automobile insurance
- Reliable transportation for some local travel (
-
Operations Analyst
4 weeks ago
Los Angeles, United States Johnson Service Group Full timeJob DescriptionJob DescriptionWe are looking for an Operations Analyst for our supply chain client site in Los Angeles, CA.· $24.04 max hourly rate and schedule is 8a-5pm (M-F)Position overview:Operations Analysts are the essential liaison between SDI Operations (Field Operations, Purchasing and Sourcing) and our client. They ensure client satisfaction and...
-
Facilities Mechanical Engineer
6 months ago
Los Angeles, United States Facilities Management Services Full timeCapitalizing on over years of history and tradition in downtown Los Angeles, the University of Southern California (USC) has embarked on an unprecedented period of expansion. USC is now poised to take its place as the preeminent research institution of the st century and we are looking for skilled, motivated professionals to help forge the future of...
-
Facilities Mechanical Engineer Position
1 month ago
Los Angeles, California, United States Facilities Management Services Full timeJob SummaryThe University of Southern California is seeking a skilled Facilities Mechanical Engineer to join its team in Facilities Planning and Management. This is a critical role that requires technical expertise and leadership skills to support the department's programs and activities.Key ResponsibilitiesProvide technical support for all department...
-
Assistant Staff Analyst, Facility Improvement
3 weeks ago
Los Angeles, United States Heluna Health Full timeSalary: $35.23-$50.83 Per HourSUMMARY Housing for Health (HFH) is a program office within Health Services Administration, a division under the Los Angeles County Department of Health Services (DHS). HFH was created and put into implementation in support of the Los Angeles County Homeless Initiative recommendations in response to and in support of the...
-
Sr. Administrative Analyst
2 weeks ago
Los Angeles, CA, United States Ronin Group Full timeThe role of Sr. Administrative Analyst (Facility Contracts Administrator) encompasses a variety of responsibilities focused on the effective management of facility assets, vendor contracts, and high-level events. Here's a breakdown of the core responsibilities and qualifications for this position: Applying for this role is straight forward Scroll down and...
-
Facilities Manager
2 weeks ago
los angeles, United States Infojini Inc Full timePosition: Facility Contracts AdministratorLocation: 700 Alameda St, Los Angeles, CA 90012-HybridDuration: 6+ months contract with possibility of extensionJob Details:The successful Sr. Administrative Analyst (Facility Contracts Administrator) candidate will be responsible for the administration of maintenance for facility assets, including buildings,...
-
Facilities Manager
2 weeks ago
Los Angeles, United States Infojini Inc Full timePosition: Facility Contracts AdministratorLocation: 700 Alameda St, Los Angeles, CA 90012-HybridDuration: 6+ months contract with possibility of extensionJob Details:The successful Sr. Administrative Analyst (Facility Contracts Administrator) candidate will be responsible for the administration of maintenance for facility assets, including buildings,...
-
Facilities Manager
2 weeks ago
Los Angeles, United States Infojini Inc Full timePosition: Facility Contracts AdministratorLocation: 700 Alameda St, Los Angeles, CA 90012-HybridDuration: 6+ months contract with possibility of extensionJob Details:The successful Sr. Administrative Analyst (Facility Contracts Administrator) candidate will be responsible for the administration of maintenance for facility assets, including buildings,...
-
Operational Analyst
3 weeks ago
Los Angeles, United States Johnson Service Group Full timeJob DescriptionJob DescriptionJSG is looking for an Operational Analyst with supply chain operations experience for our client site in Los Angeles, CA. This is a direct-hire opportunity with pay starting at $24.04hr. Schedule is 8a-5pm (M-F)The ideal candidate possesses the below additional experience;2+ years of coordinating supply chain operations...
-
Operational Analyst
1 week ago
Los Angeles, United States Johnson Service Group Full timeJob DescriptionJob DescriptionJSG is looking for an Operational Analyst with supply chain operations experience for our client site in Los Angeles, CA. This is a direct-hire opportunity with pay starting at $24.04hr. Schedule is 8a-5pm (M-F)The ideal candidate possesses the below additional experience;2+ years of coordinating supply chain operations...
-
Facilities Operations Supervisor
4 weeks ago
Los Angeles, California, United States ABM Industries Full timeJob Summary:As a Janitorial Lead at ABM Industries, you will be responsible for overseeing the daily operations of our facilities team. This includes directing staff members to maintain a clean and orderly environment, monitoring supply and equipment usage, and conducting training and development programs for staff members.Key Responsibilities:Direct staff...
-
Los Angeles, United States University of California - Los Angeles (UCLA) Full timeAccelerate your career as the Finance and Operations Analyst for the UCLA College Development team. UCLA College is the academic heart of the university, where the world's brightest faculty and students are working to solve the greatest problems of our time. In this role, you will be an essential resource and liaison with a pivotal function of ...
-
Application Analyst
1 month ago
Los Angeles, United States Vets Hired Full timeDescription Under the direction of an Application Manager the Application Analyst performs troubleshooting maintenance and optimization of existing software applications. They design build test and support new applications and modules within their portfolio and/or service line. The Analyst must achieve indepth knowledge of the software application and...
-
Financial Analyst
3 days ago
Los Angeles, United States AST Defeasance Full timeCompany Description AST Defeasance is a leading boutique commercial real estate firm. Specializing in several areas of commercial real estate finance, AST is hired on several thousand transactions annually and is the largest firm in its field nationwide. No other company can combine ingenuity, know-how and customer service like AST. Job Description Financial...
-
Financial Analyst
3 weeks ago
Los Angeles, United States AST Defeasance Full timeCompany Description AST Defeasance is a leading boutique commercial real estate firm. Specializing in several areas of commercial real estate finance, AST is hired on several thousand transactions annually and is the largest firm in its field nationwide. No other company can combine ingenuity, know-how and customer service like AST. Job Description Financial...
-
IT Communication analyst
3 weeks ago
los angeles, United States JRD Systems Full timePosition Description: The Communications Services Analyst I (CSA I) conducts studies of operating department telecommunications services, equipment, and systems. The CSA I will provide consulting, expediting and service provisioning coordination to meet communications operational requirements. The CSA I usually works under the direction of the Supervising...
-
Telecommunications Analyst
3 weeks ago
los angeles, United States Vertisystem Full timePosition Description• The Communications Services Analyst I (CSA I) conducts studies of operating department telecommunications services, equipment, and systems. • The CSA I will provide consulting, expediting and service provisioning coordination to meet communications operational requirements. • The CSA I usually works under the direction of the...
-
Telecommunications Analyst
3 weeks ago
los angeles, United States Vertisystem Full timePosition Description• The Communications Services Analyst I (CSA I) conducts studies of operating department telecommunications services, equipment, and systems. • The CSA I will provide consulting, expediting and service provisioning coordination to meet communications operational requirements. • The CSA I usually works under the direction of the...
-
IT Communication analyst
3 weeks ago
los angeles, United States JRD Systems Full timePosition Description: The Communications Services Analyst I (CSA I) conducts studies of operating department telecommunications services, equipment, and systems. The CSA I will provide consulting, expediting and service provisioning coordination to meet communications operational requirements. The CSA I usually works under the direction of the Supervising...
-
Telecommunications Analyst
2 weeks ago
Los Angeles, United States Vertisystem Full timePosition Description• The Communications Services Analyst I (CSA I) conducts studies of operating department telecommunications services, equipment, and systems. • The CSA I will provide consulting, expediting and service provisioning coordination to meet communications operational requirements. • The CSA I usually works under the direction of the...
