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Bookkeeper and Executive Administrative Assistant

3 weeks ago

West Chester, Pennsylvania, United States Turks Head Wines Full time
Job Description Job Description

About Us:

Turks Head Wines is a California winery with a Tasting Room in West Chester PA. We are a premier destination for wine enthusiasts, offering our wines that are sourced, produced and bottled by us in CA, gourmet small plates, and a welcoming atmosphere.  In addition to our Tasting Room, we run a multi-facted business that includes Wine Production, eCommerce, Wine Club Subscriptions, and Wholesale & Distribution.

We pride ourselves on delivering exceptional experiences to our guests while maintaining strong financial health and operational efficiency.

We are seeking a Bookkeeper to join our team and manage the financial records of our growing establishment. This role is ideal for a detail-oriented professional with experience in hospitality accounting, preferably within the wine, restaurant, or bar industry.

If you have years of Bookkeeping/Accounting experience in the Food & Beverage industry and are tired of the same old, same old, we want to talk to you   Do you like to seek to understand?  Do you like to be challenged?  Do you like to solve complex problems?  Turks Head Wines might be just what you're looking for.

Key Responsibilities:

  • Financial Recordkeeping: Maintain accurate financial records, including accounts payable (AP), accounts receivable (AR), general ledger entries, and reconciliations.
  • Bank & Credit Card Reconciliation: Process transactions, reconcile daily sales, deposits, and credit card transactions to ensure accuracy.
  • Payroll & Taxes: Process payroll, track employee hours, and ensure compliance with state and federal tax regulations.
  • Inventory Management: Monitor wine and food inventory costs and quantities.
  • Cost Management: Manage vendor invoices, and assist in cost control strategies.
  • Financial Reporting: Generate profit & loss statements, balance sheets, and other financial reports to aid management in informed decision-making.
  • Compliance & Licensing: Assist with regulatory reporting, sales tax filings, and maintain compliance with Pennsylvania liquor laws.
  • Cash Flow & Budgeting: Monitor cash flow and assist in budgeting efforts to ensure profitability.
  • Accounting Software Management: Utilize QuickBooks Online (QBO) to manage financial transactions.
  • Executive Administrative Assistant: Assist President with additional tasks as needed

Qualifications:

  • Experience: 5+ years of bookkeeping/accounting experience, preferably in a hospitality, bar, or restaurant setting.
  • Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field (preferred but not required).
  • Software Skills: Proficiency in QuickBooks Online (QBO), Microsoft Excel, and Point of Sale (POS) systems (e.g., Commerce7, Square, Toast, or similar).
  • Industry Knowledge: Familiarity with wine and beverage industry accounting, inventory management, and Pennsylvania liquor tax reporting is a plus.
  • Attention to Detail: Strong organizational skills and a high degree of accuracy.
  • Communication: Ability to collaborate effectively with management, outsourced accountant, vendors, and staff to ensure financial efficiency.
  • Confidentiality: Handle financial data with discretion and integrity.

Benefits:

  • Competitive compensation based on experience
  • Flexible work schedule
  • Paid Time Off
  • 401k
  • Medical insurance
  • Employee discounts on wine and food
  • Opportunity to work in a vibrant and dynamic hospitality environment
  • Potential for growth within the company

Why Us:

  1. Dynamic work environment: Our team thrives on challenges and embraces a culture of problem-solving. No two days are the same, ensuring you'll always be engaged and growing.

  2. High-quality standards: Attention to detail is not just appreciated but celebrated. We take pride in our commitment to excellence and know that it's the small things that make a big difference.

  3. Multifaceted business: From wine production, subscription wine clubs, DtC, and wholesale & distribution, there's never a dull moment. You'll have the opportunity to learn and develop a diverse skill set while helping to build a successful business.

  4. Collaborative culture: We value teamwork and camaraderie, creating a supportive environment where you can thrive and enjoy coming to work each day.

Join us at Turks Head Wines and take your career to new heights, all while enjoying the perks of working in a fascinating and ever-evolving industry