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Executive Assistant

2 weeks ago

Washington, Washington, D.C., United States Addison Group Full time
Job Description Job Description

Job Title: Executive Assistant to COO

Location: Columbia, MD

Industry: Technology

Pay: $50–$70/hour | Estimated Salary Range: $125,000–$150,000

About Our Client:

Addison Group is partnering with an innovative and publicly traded technology company to hire an experienced Executive Assistant to support their Chief Operating Officer. This hybrid opportunity offers the chance to join a high-performing, fast-paced environment where discretion, agility, and professionalism are key.


Job Description:

We're looking for an accomplished Executive Assistant who thrives in a fast-paced corporate setting and has a background supporting top-level executives in publicly traded organizations. This role supports the COO directly and will work closely with the executive office, requiring a poised and detail-oriented professional with experience managing complex schedules and global travel.

Key Responsibilities:
  • Provide high-level administrative support to the COO, including calendar oversight, inbox management, and executive communications.
  • Manage international and domestic travel logistics including flights, lodging, visa coordination, and on-the-fly itinerary changes.
  • Serve as a key point of contact for both internal stakeholders and external partners.
  • Assist with board materials, presentations, reports, and meeting agendas.
  • Coordinate executive meetings and events; manage all logistics and follow-ups.
  • Process expense reports and reconcile travel and departmental budgets.
  • Support ad hoc projects and ensure confidentiality in all matters.
Qualifications:
  • Minimum 5 years' experience supporting a C-suite executive; must include support of a CEO or equivalent at a publicly traded company.
  • Strong calendar and travel management experience, especially across multiple time zones and continents.
  • Exceptional organization, communication, and multitasking abilities.
  • Technically proficient in Microsoft Office and other productivity tools.
  • Experience handling sensitive information with professionalism and discretion.
  • Bachelor's degree preferred, but not required.
Additional Details:
  • Schedule: Full-time, 40 hours/week; general hours are 8:00 AM–5:30 PM with some flexibility based on executive needs.
  • Work Arrangement: Hybrid – 3 days onsite in Columbia, MD and 2 days remote. Candidates must be open to additional in-office days as needed.
  • Start Date: Mid to End of May
  • Interview Process:
    • Initial virtual interview with VP of Talent Acquisition
    • Onsite interview with SVP of Human Resources
    • Final interview with COO (Note: COO will be out until mid-May; interviews with him will occur the week of May 12)
Perks:
  • Competitive hourly pay with potential for overtime
  • Opportunity to work directly with executive leadership
  • Hybrid work flexibility
  • Join a well-established, high-growth organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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