Executive Assistant

5 days ago

Washington, Washington, D.C., United States Addison Group Full time
Job Description Job Description

Job Title: Executive Assistant to COO

Location: Columbia, MD

Industry: Technology

Pay: $50–$70/hour | Estimated Salary Range: $125,000–$150,000

About Our Client:

Addison Group is partnering with an innovative and publicly traded technology company to hire an experienced Executive Assistant to support their Chief Operating Officer. This hybrid opportunity offers the chance to join a high-performing, fast-paced environment where discretion, agility, and professionalism are key.


Job Description:

We're looking for an accomplished Executive Assistant who thrives in a fast-paced corporate setting and has a background supporting top-level executives in publicly traded organizations. This role supports the COO directly and will work closely with the executive office, requiring a poised and detail-oriented professional with experience managing complex schedules and global travel.

Key Responsibilities:
  • Provide high-level administrative support to the COO, including calendar oversight, inbox management, and executive communications.
  • Manage international and domestic travel logistics including flights, lodging, visa coordination, and on-the-fly itinerary changes.
  • Serve as a key point of contact for both internal stakeholders and external partners.
  • Assist with board materials, presentations, reports, and meeting agendas.
  • Coordinate executive meetings and events; manage all logistics and follow-ups.
  • Process expense reports and reconcile travel and departmental budgets.
  • Support ad hoc projects and ensure confidentiality in all matters.
Qualifications:
  • Minimum 5 years' experience supporting a C-suite executive; must include support of a CEO or equivalent at a publicly traded company.
  • Strong calendar and travel management experience, especially across multiple time zones and continents.
  • Exceptional organization, communication, and multitasking abilities.
  • Technically proficient in Microsoft Office and other productivity tools.
  • Experience handling sensitive information with professionalism and discretion.
  • Bachelor's degree preferred, but not required.
Additional Details:
  • Schedule: Full-time, 40 hours/week; general hours are 8:00 AM–5:30 PM with some flexibility based on executive needs.
  • Work Arrangement: Hybrid – 3 days onsite in Columbia, MD and 2 days remote. Candidates must be open to additional in-office days as needed.
  • Start Date: Mid to End of May
  • Interview Process:
    • Initial virtual interview with VP of Talent Acquisition
    • Onsite interview with SVP of Human Resources
    • Final interview with COO (Note: COO will be out until mid-May; interviews with him will occur the week of May 12)
Perks:
  • Competitive hourly pay with potential for overtime
  • Opportunity to work directly with executive leadership
  • Hybrid work flexibility
  • Join a well-established, high-growth organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#Admin5

  • Legal Executive Assistant

    1 week ago

    Washington, Washington, D.C., United States Naviga Recruiting & Executive Search Full time

    Job Title: Legal Executive AssistantA leading global business law firm is seeking a collaborative and results-oriented Legal Executive Assistant to join their team in Washington, DC. This prestigious law firm values collaboration, high standards, and professional growth.About the Firm:Multi-billion-dollar operations with over 3,600 lawyers...

  • Legal Executive Assistant

    1 week ago

    Washington, Washington, D.C., United States Naviga Recruiting & Executive Search Full time

    Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The...

  • Legal Executive Assistant

    2 weeks ago

    Washington, Washington, D.C., United States Naviga Recruiting & Executive Search Full time

    Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The...

  • Executive Assistant

    7 days ago

    Washington, Washington, D.C., United States CIBT, Inc. Full time

    We are seeking an experienced, highly organized Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO). This essential role manages a complex calendar across multiple time zones, coordinates global travel, preparesExecutive Assistant, Executive, Leadership, Communications, Assistant, Business Services, Travel

  • Executive Assistant

    4 days ago

    Washington, Washington, D.C., United States CIBT, Inc. Full time

    We are seeking an experienced, highly organized Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO). This essential role manages a complex calendar across multiple time zones, coordinates global travel, prepares Executive Assistant, Executive, Leadership, Communications, Assistant, Business Services, Travel CIBT, Inc.

  • Executive Assistant

    4 weeks ago

    Washington, Washington, D.C., United States Creative Financial Staffing Full time

    About the Company & Opportunity: • Our client is a well-established professional services firm founded over 35 years ago • Current employees praise the organization on their commitment to professional development • Ideal opportunity for candidates seeking work-life balance and professional growth Executive Assistant Location: Washington, DC (metro...

  • Executive Assistant

    7 days ago

    Washington, Washington, D.C., United States The Aspen Institute Full time

    The Aspen Institute seeks a seasoned Executive Assistant for the College Excellence Program's Executive Director.Job SummaryThis role is responsible for providing administrative support to the Executive Director, including scheduling meetings, coordinating travel arrangements, and managing expense reports. The ideal candidate will have several years of...

  • Executive Assistant

    5 days ago

    Washington, Washington, D.C., United States beBee Careers Full time

    Executive Assistant OpportunityWe are seeking a skilled Executive Assistant to provide administrative support to senior executives in a fast-paced environment. The ideal candidate will have previous experience supporting high-level officials and possess excellent organizational and communication skills.

  • Executive Assistant

    2 hours ago

    Washington, Washington, D.C., United States American Global Strategies Full time

    Location: Southern California or Washington, DC Reports To: Chief of Staff Job Summary: American Global Strategies (AGS) is a boutique strategic advisory firm working with clients in sectors such as defense, aerospace, maritime, technology, finance, and private equity. We are seeking a highly skilled and experienced Executive Assistant to provide...

  • Executive Assistant

    2 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Role: Executive Assistant Location: Washington DC Pay Rate: $28-35/hr, depending on experience Our client is seeking an Executive Assistant to join as an essential supporting member of their team. Job Responsibilities: Provides high-level administrative support and assistance to C-suite leaders. Prepares extensive calendar management for executive...