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Property Administrator

1 week ago

Miami, Florida, United States CP Group Full time
Job Description Job Description

About Us

CP Group, a vertically integrated commercial real estate and management firm, has been a leading owner-operator and developer of commercial real estate throughout the Sunbelt since 1986. Today, CP Group is the largest office landlord in Florida, Atlanta's largest private commercial property owner, and in the top 25 of largest office landlords in the United States.

CP Group brings an extensive track record and unparalleled market insight to advance investors' opportunities in the region's most dynamic markets. Headquartered in Boca Raton, Florida, the company has a corporate office in Atlanta and regional offices in Dallas, Denver, Jacksonville, Miami, and Washington DC.

The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities including Accounts Receivable & Accounts Payable, office administration, customer service and enhancing tenant relations.

Responsibilities:


• Process accounts payable weekly for the APM/Property Manager to review and approve.

• Review statements with Tenant and discuss what is owed.

• Create statements for misc. charges itemizing amounts due.

• Contact vendor to request any missing invoices, packing slips, request W-9 to set up vendor.

• Correct/update billable work orders as needed to be able to create tenant misc. bill backs.

• Review Budget to accurately code invoices and confirm coding of invoices received from Engineering Dept.

• Review Engineering Billable Work Orders for accuracy.

• Contact tenant for rent short payments which may include EOE/rent increase change or misc. billbacks.

• Create and manage File Notice to Owners

• Maintain Encumbrances Report to date

• Assist with Lease Abstracts

• Review cash receipts to submit to APM for approval

• Maintain Tenant Accounting Contact Information

• Maintain Tenant Certificate of Insurance along with Contact Information

• Manage calls to management office.

• Greet guests and visitors to the management office and effectively deal with their concerns by exhibiting a professional, mature, courteous, gracious and efficient manner.

• Promote high level of satisfaction among tenants by promptly responding to their service requirements.

• Assure prompt response by other team members through dispatch, telephone messaging and/or other direct contact.

• Acknowledge role as management office "ambassador"; CP's image is reflected through proper telephone and reception procedures and quality tenant service.

• Use independent judgment to enforce compliance with insurance requirements among tenants, contractors, vendors, and suppliers.

• Document incidents of potential liability to property and equipment.

• Handle calls for regular maintenance of the property, ensuring the safety and security of the premises.

• Negotiate maintenance services with contractors.

• Monitor activities of team members and stay abreast of schedules and appointments.

• Open, date stamp, and distribute incoming mail; collect and prepare outgoing mail; maintain confidentiality of items marked as such.

• Monitor supplies and order when necessary.

• Aid in proofreading and editing documents.

• Coordinate timely repair and maintenance of office equipment

• Adjust to changing situations, working effectively under pressure.


Requirements:



• High School Diploma required; bachelor's degree is preferred.

• Experience supporting a Commercial Property Management Team

• Experience in Microsoft Office, Excel, reception, work orders, certificates of insurance, tenant interaction, construction management, Angus, and AP/AR.

• Resourceful at identifying and working around obstacles and finding solutions

• Project Management experience desired.

• Demonstrated commitment to customer service

• Self-starter with independent work skills that can function effectively within a team environment.

• Excellent time management and organizational skills with a proven ability to meet deadlines.

• Ability to work collaboratively within a diverse team of assertive personalities.


CP Group is an Equal Opportunity Employer

Benefits:

We offer a competitive benefits package, including:

  • Unlimited vacation, summer Fridays, and 9 company holidays
  • Company-paid life and disability insurance
  • Company-subsidized medical, dental, and vision insurance
  • Voluntary insurance including supplemental life insurance, pet insurance, critical illness, accident, hospital, legal, and cancer insurance.
  • 401(k) with company match

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