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Inventory Control Specialist

1 week ago

Danbury, Connecticut, United States HACD Full time
Job Description Job Description

INVENTORY CONTROL SPECIALIST

Department: Maintenance

Reports To: Maintenance Supervisor

FLSA: Non-Exempt

Union Affiliation: Bargaining

Employment Status: Full-time (40 hours, 4 days/week)

Schedule: 7:00 a.m. to 5:30 p.m., Monday - Thursday

Last Updated: October 27, 2021

POSITION SUMMARY

The Inventory Control Specialist will be responsible for ordering, receiving, storing and issuing of inventory materials (parts and supplies) for the Agency's Maintenance department. Performs data entry and clerical duties and has clear understanding of the Agency's procurement policy. The Inventory Control Specialist will be well versed in program requirements, reporting and budgeting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with the position.

  1. Responsible for ordering inventory, including submitting requisitions, from vendors and suppliers, organizing shipments, loading, and storage activities.
  2. Manages inventory by stocking standard and special products for each property. Manage shipping discrepancies and returns. Deliver inventory to job site as needed.
  3. Performs quality checks on stored inventory and discards inventory as appropriate and in accordance with the agency Disposition Policy.
  4. Manages and updates inventory count quarterly and as needed. Maintains accurate inventory records of materials, tools, supplies, assets and equipment. Ensure adequate stock of materials in order to minimize costs and stored materials, while maintaining levels sufficient to satisfy operational needs.
  5. Procure goods in accordance with the HACD Procurement Policy. Focus on efficient and economic purchases, while maximizing competition and competitive pricing, resulting in reduced costs and improving operational efficiency.
  6. Ensuring maintenance of equipment and tools, including cyclical maintenance.
  7. Responsible for properly storing chemical supplies and maintaining Material Safety Data Sheets.
  8. Maintain logs, reports, and documentation pertinent to department functions.
  9. Regularly assess loss prevention and implement and manage programs to prevent theft and other loss.
  10. Understands and keeps current on PHA policies and procedures, federal, state, and local codes, rules, and regulations as they pertain to job responsibilities.
  11. Perform other duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES

  1. Knowledge of building and grounds maintenance, including standard practices, methods, tools and materials.
  2. Knowledge of inventory management.
  3. Knowledge of occupational hazards and appropriate safety precautions.
  4. Must demonstrate effective, professional verbal and written communication skills.
  5. Ability to establish and maintain effective working relationships with supervisor, subordinated, co-workers, residents, vendors and the general public.
  6. Must be proficient with computers, including MS Office suite software, Internet, and electronic mail programs.
  7. Must have exceptional organizational skills.
  8. Must be familiar with the basic concepts of budgeting and cost accounting.
  9. Must be able to handle and resolve situations of conflict effectively, in a professional manner.
  10. Must have the ability to complete multiple tasks across departments or functional areas.
  11. Should have ability to interpret HUD rules and regulations pertaining to public housing management and other relevant areas.
  12. Must be familiar with the characteristics, lifestyles, and special needs of low-income families and individuals.
  13. May be exposed periodically to inclement weather conditions and unsanitary conditions.
  14. Physical aspects of the job may require heavy lifting, bending, kneeling, stooping, climbing, balancing ad carrying.

EDUCATION AND EXPERIENCE

  1. High school diploma or GED, vocational or technical school diploma required.
  2. Valid driver's license with clean DMV record required.
  3. 5+ years' experience in an inventory control or maintenance related field preferred.
  4. College level credits in business administration, construction or facility management a plus.
  5. Knowledge of public housing programs a plus.
  6. Property management experience a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk and hear at normal volumes. The employee is frequently required to use hands or fingers to handle, feel or operate objects, tools or controls. The employee is frequently required to stand; walk; sit; reach with hands and arms. The employee may be required to run, climb, or balance; and stoop, kneel, or crouch. The employee may be required to lift up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Equal Opportunity Employer including disability/veterans

The Housing Authority of the City of Danbury is also a drug-free workplace.