Administrative Assistant

1 month ago

Georgetown, United States Serenity For Life Full time
Job DescriptionJob Description

Administrative Assistant

Serenity for Life is a new women's residential program scheduled to open the first quarter of 2025 It is a voluntary, 10-bed, luxury facility nestled in the mountains of Georgetown, Colorado. The number of beds and extended stay offers staff the ability to work closely with the residents and to make a difference in their lives, the lives of their loved ones, and the communities in which they reside. We utilize evidence-based practices and provide trauma informed care.

We provide a safe, relaxing environment while offering residents the tools and support needed to manage their substance use and co-occurring disorders. The single rooms with stream and mountain views from the balconies and private hot tubs offer a peaceful environment for residents to heal and grow. The numerous outdoor adventures allow the residents to learn new activities, reduce stress, improve sleep, build self-confidence, and develop long-lasting friendships. We are looking for team members who have a passion for the behavioral health field, enjoy outdoor adventures, and value open communication, teamwork, innovation, and creativity.

Position Summary:

The Administrative Assistant provides a variety of administrative and office support activities and ensures that office systems and procedures are in place and functioning at an optimal level. The administrative assistant will be trained on the organization's HR and payroll software. This position will also serve as a client advocate to assist clients with any issues that may hinder full participation in services. The administrative assistant works as part of a team identifying issues and recommending solutions.


Essential Job Duties and Responsibilities:

  • Perform internal HR duties (e.g., calling references, conducting background checks, checking professional licenses and certifications)
  • Maintain calendars, schedule meetings, take meeting minutes, and process expense reports
  • Monitors any missing employee punches, approaching OT
  • Monitors and maintains office supplies within budget
  • Maintain office equipment and address any issues
  • Manage receipt and routing of agency incoming and outgoing mail
  • Assist and direct callers and visitors to the appropriate staff/department
  • Maintain calendar of business service agreements, licenses, etc. and renewal dates
  • Organize and prepare for site visits, audits, and events as well as material preparation for attendees and participants.
  • Serve as a client advocate and assist in resolving issues
  • Performs other related duties as requested

Qualifications and Preferences:

  • High school diploma required, associate degree preferred.
  • Strong organizational, interpersonal, and communication skills
  • Proficiency with Microsoft office applications
  • Internal HR/payroll experience
  • Knowledge of HIPAA and 42 CFR Part 2 preferred
  • Experience in behavioral health / substance use disorder preferred
  • Current CPR and First Aid Certification or obtain prior to orientation

Pay:

  • $28.50-$34.50 per hour

Benefits for FT:

  • 401(k)
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid Time Off

Schedule:

  • Monday-Friday, day shift

Serenity for Life is a drug- and alcohol-free workplace. The use of illegal drugs, use of marijuana, and abuse of controlled substances in the workplace is not allowed. Involvement in the unlawful use, sale, manufacture, distribution or possession of controlled substances, illicit drugs, or use of alcohol / marijuana in the workplace, or working under the influence of such substances, is not allowed and may result in disciplinary action.

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