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Human Resources Administrative Assistant

3 weeks ago

Mount Vernon, New York, United States Cadogan Tate Full time
Job Description Job Description Description The purpose of this role is to provide support the HR Manager. As part of the human resources team, HR Assistants ensure that workplace needs are being met in the form of benefit administration, salary determination and employee engagement as well as providing administrative support for the department, assisting with the hiring process, scheduling new employee orientations, training and entering of a high volume of employment records into our HRIS. 
Key Responsibilities
  • Coordinate logistics for new hire orientations and employee training sessions.
  • Maintains personnel files and records including archiving at year end.
  • Assists with storage of all HR files, both physically and electronically.
  • Maintains orientation materials and supplies, and ensures they are kept up to date.
  • Assists with Sage People data entry for various transactions including new hire, termination, and change of status for New York and other US divisions, maintaining accuracy of HRIS.
  • Assists with ensuring that personal information is accurate, headcount is appropriately tracked, and documentation is in place.
  • Assist HR department with the hiring process, including submitting job postings online and scheduling candidate interviews.
  • Assists HR Manager with Applicant Tracking, including opening and closing all active job requests, applicant tracking all qualified applicant.
  • Facilitates onboarding of new hires which includes accurate data entry into Sage People.
  • Assists with scheduling new hires for PC training and Benefits orientation. Coordinates with Network Technology and HR Manager to ensure all new hires receive appropriate training and/or materials.
  • Produces reports including audits, absence reports, time and attendance, etc.
  • Assists with distribution and coordination of leave outside of PTO.
  • Maintains compliance with federal, state and local employment laws and regulations.
  • Assist with employment related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive to the appropriate staff.
  • Provides support during the bi-annual Performance Evaluation process, including tracking returned evaluations, and following up with department managers as needed to ensure that reviews are returned in a timely manner.
  • Prepares expense reports and check requests for department.
  • Responsible for preparation of annual Holiday Calendar company wide.
  • Assists with employment verification requests.
  • Performs general administrative duties including answering phones, sorting mail for the HR Department and generating correspondence.
  • Reserves and sets up conference rooms and PC training rooms as needed.
  • Assists with department special projects and events.  
  • Assists in various data auditing functions.
  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  • Complies with and understands Company operation, policies and procedures.
  • Supporting senior management in all divisions when needed.
  • Performs other related duties as assigned.

Skills Knowledge and Expertise Required Skills/Abilities:
  • Excellent verbal and written communication skills. 
  • Thorough understanding of training processes.
  • Ability to moderate large groups.
  • Extremely organized and detail orientated.
  • Excellent interpersonal skills.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • Experience with HRIS and ATS, Attendance Management Systems
  • Team player, able to work with all levels of staff in a dynamic environment.
  • Comfortable in a results-driven workplace.
  • Ability to thrive in a fast paced, multifaceted work environment.
 Education and Experience:
  • Bachelor's degree in Business Administration, Human Resources or related field required.
  • A year of experience of HR and administrative work is preferred for candidates without a Human Resources related certification.
 Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.  
  • Must be able to access and navigate each department at the organization's facilities. 


Benefits
  • 401(k) with employer match
  • Health, Dental and Vision insurance
  • Life Insurance
  • Competitive PTO package
  • Flexible Spending Account
  • Transit Reimbursement Account