Executive Assistant PA

2 months ago

reading, United States Penske Truck Leasing Co., L.P. Full time

Overview:

We are seeking a highly organized and proactive Executive Assistant to provide day-to-day support for a team of Human Resources leaders. This role will involve managing complex calendars, coordinating logistics, handling expenses, and assisting with communications, agenda preparation, and team coordination. The ideal candidate will demonstrate exceptional attention to detail, problem-solving skills, and the ability to manage multiple tasks and priorities in a fast-paced environment. You will play a key role in enabling these leaders to focus on strategic priorities while ensuring smooth operations across the HR function.

This position is based in our corporate offices in Reading, PA and has an in-office work schedule, five days per week. In this role you will reports to the Vice President HR-Operations, with strong direction from the Senior Executive Assistant in the department.

Responsibilities:

Calendar & Scheduling Management:

  • Manage and prioritize the daily, weekly, and monthly calendars for the leaders, ensuring alignment with team priorities and urgent matters.

  • Coordinate and schedule internal and external meetings, ensuring all logistics (time, location, virtual links) are in place.

  • Organize and manage travel arrangements, including booking flights, hotels, and transportation, while adhering to budget and company policies.

Expense Management:

  • Oversee and track expenses for HR leadership, including processing and reconciling expense reports, ensuring compliance with company policies and timelines.

  • Prepare and submit reimbursements and purchase requests as needed.

Meeting & Event Coordination:

  • Assist in organizing team meetings, off-sites, and events by coordinating logistics (venues, catering, AV equipment, etc.), creating agendas, and ensuring all materials are prepared in advance.

  • Ensure that meetings are efficiently run, ensuring proper follow-up on action items and decisions.

Agenda & Communication Support:

  • Support the leaders in creating and distributing meeting agendas, presentations, and relevant documents.

  • Draft, proofread, and edit internal communications, memos, and presentations.

  • Act as a liaison between leadership and other internal teams to ensure alignment and timely communication.

Team Coordination & Special Projects:

  • Collaborate with other administrative assistants to provide seamless support across the broader HR function.

  • Coordinate and track deliverables for key projects and initiatives, ensuring follow-through and timely execution.

  • Help prepare materials and provide logistical support for special projects and initiatives as directed by the HR leadership team.

General Administrative Support:

  • Act as a point of contact for the HR leadership team for administrative needs, and proactively anticipate upcoming needs.

  • Assist in managing office supplies, maintaining filing systems, and other administrative tasks as needed.

Qualifications:

Experience and Education

  • Minimum of 4-7 years of experience as an Executive Assistant or in a similar administrative support role, ideally in an HR or corporate setting.

  • Minimum high school diploma; some college is helpful, as additional education provides broader perspectives, and provides additional functional expertise that can be applied on the job

Skills:

  • Exceptional organizational skills with the ability to manage multiple priorities simultaneously.

  • Strong attention to detail and problem-solving abilities.

  • Excellent written and verbal communication skills.

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with HR systems or tools is a plus.

  • Strong interpersonal skills with the ability to work effectively with senior leadership and team members.

  • Ability to maintain confidentiality and handle sensitive information with discretion.

Personal Attributes:

  • Self-motivated, proactive, and able to work with minimal supervision.

  • Adaptable to change and comfortable working in a fast-paced, dynamic environment.

  • Strong team player with a positive attitude and a willingness to take initiative.

  • Regular, predictable, full attendance is an essential function of the job

  • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:

The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.

  • While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.

  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer.

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Job Category: Human Resources

Job Function: Administrative Support

Job Family: General Administration

Address: 100 Gundy Drive

Primary Location: US-PA-Reading

Employer: Penske Truck Leasing Co., L.P.

Req ID: 2415459

  • Executive Support Specialist

    1 month ago

    Reading, Pennsylvania, United States Berks County, PA Full time

    Job Description:We are seeking an Executive Support Specialist to provide high-level administrative support to the Director and Deputy Director of Facilities in Berks County, PA.Responsibilities:Manage administrative operations, compile data, and draft reports to ensure seamless execution of department projects.Provide technical and administrative assistance...

  • Executive Assistant

    2 months ago

    Reading, United States Penske Full time

    Overview: We are seeking a highly organized and proactive Executive Assistant to provide day-to-day support for a team of Human Resources leaders. This role will involve managing complex calendars, coordinating logistics, handling expenses, and assisting with communications, agenda preparation, and team coordination. The ideal candidate will demonstrate...

  • Executive Assistant

    2 months ago

    READING, United States Penske Truck Leasing Full time

    Overview: We are seeking a highly organized and proactive Executive Assistant to provide day-to-day support for a team of Human Resources leaders. This role will involve managing complex calendars, coordinating logistics, handling expenses, and assisting with communications, agenda preparation, and team coordination. The ideal candidate will...

  • Executive Assistant

    2 months ago

    READING, United States Penske Truck Leasing Full time

    Overview: We are seeking a highly organized and proactive Executive Assistant to provide day-to-day support for a team of Human Resources leaders. This role will involve managing complex calendars, coordinating logistics, handling expenses, and assisting with communications, agenda preparation, and team coordination. The ideal candidate will...

  • Nursing Supervisor

    4 weeks ago

    Reading, Pennsylvania, United States Berks County, PA Full time

    Nursing Supervisor Job DescriptionWe are seeking an experienced and skilled Nursing Supervisor to join our team at Berks Heim Nursing & Rehabilitation in Berks County, PA.Job SummaryThe Nursing Supervisor will be responsible for assisting in the planning, organizing, developing, and directing nursing services in accordance with current applicable federal,...

  • Executive Chef Assistant

    6 days ago

    Reading, Pennsylvania, United States Go Fish Bowl, LLC Full time

    About the JobGo Fish Bowl, LLC in Sinking Spring, PA is looking for an experienced sous chef to join our team of 15. Located on 301 S. Hull St, our ideal candidate is self-driven, motivated, and reliable.Key ResponsibilitiesAssist our Executive Chef in menu planning and food preparationDesign menus that enhance customers' culinary experience while...

  • Kitchen Assistant

    2 weeks ago

    Reading, United States Senior LIFE PA Full time

    Full Time - Daylight - Reading, PACurrently seeking Reading, PA based dietary workers to fill a full time position at Senior LIFE.Senior LIFE is an innovative home and community based Medicare and Medicaid funded program which provides all-inclusive healthcare services and support to seniors living in the community. Senior LIFE makes it possible for seniors...

  • Kitchen Assistant

    2 weeks ago

    Reading, United States Senior LIFE PA Full time

    Full Time - Daylight - Reading, PACurrently seeking Reading, PA based dietary workers to fill a full time position at Senior LIFE.Senior LIFE is an innovative home and community based Medicare and Medicaid funded program which provides all-inclusive healthcare services and support to seniors living in the community. Senior LIFE makes it possible for seniors...

  • Support Services Assistant

    4 weeks ago

    Reading, Pennsylvania, United States Berks County, PA Full time

    About the JobWe are seeking an experienced Administrative Assistant to join our team at Berks County, PA. This is a critical support role that requires strong administrative skills, excellent communication, and a high level of professionalism.Key ResponsibilitiesProvide administrative support to the Director and Deputy Director of Facilities.Maintain...

  • Optometrist Assistant Professional

    1 week ago

    Reading, Pennsylvania, United States SightMD PA Full time

    Job SummaryWe are seeking a highly skilled Optometrist Assistant Professional to join our team at SightMD PA. This is a rewarding opportunity for a motivated individual who is passionate about providing exceptional patient care and supporting the success of our optometry practice.The successful candidate will assist our doctors in patient care, perform...

  • Content Manager, Berks County

    5 days ago

    Reading, Pennsylvania, United States Spotlight PA Full time

    Job OverviewSpotlight PA is seeking a seasoned Content Manager to lead its new bureau in Berks County. This role will be instrumental in shaping the bureau's coverage plans and executing high-impact investigative journalism that gets results.ResponsibilitiesLed a team of journalists in producing in-depth reporting on local government and social...

  • Cardio Physician Assistant Assignment

    3 months ago

    Reading, United States Curative Full time

    Job DescriptionJob DescriptionWe are looking for a PA to join our community hospital and corresponding clinic. You will deliver cardiothoracic services across a variety of procedures. Efficient surgical skills for CVOR and vascular surgery are required, as well as independence with endoscopic and vessel harvesting (including radial). Schedule:Availability...

  • Eye Care Specialist

    4 weeks ago

    Reading, Pennsylvania, United States SightMD PA Full time

    About SightMD PASightMD PA is a leading provider of eye care services, dedicated to delivering exceptional patient experiences. Our team of professionals is committed to excellence in every aspect of our practice.Job OverviewThe Ophthalmic Technician role at SightMD PA is an exciting opportunity for a skilled and compassionate individual to join our team....

  • Senior Laboratory Management Executive

    4 weeks ago

    Reading, Pennsylvania, United States KA Recruiting Inc. Full time

    Job Title: Senior Laboratory Management Executive - PA LocationOverview: New leadership opportunity has arisen for a highly skilled and experienced System Director Pathology and Lab at a reputable healthcare facility in the state of Pennsylvania. The successful candidate will be responsible for overseeing laboratory operations, ensuring high-quality patient...

  • Senior Nursing Leadership Position

    4 weeks ago

    Reading, Pennsylvania, United States Berks County, PA Full time

    Job Title: Senior Nursing Leadership Position - Berks County, PAAbout the Job:We are seeking an experienced and skilled Registered Nurse to fill a Senior Nursing Leadership position in our nursing team. As a key member of our leadership team, you will be responsible for assisting in the planning, organizing, developing, and directing nursing service in...

  • Gastroenterology Physician Assistant Opportunity in Reading, PA

    1 week ago

    Reading, Pennsylvania, United States Hayman Daugherty Associates, Inc Full time

    Hayman Daugherty Associates, Inc is seeking an experienced Gastroenterology Physician Assistant to join their team of 17 GI and 6 PA professionals in Reading, PA.About the Practice:The practice has its own busy surgery center and a laid-back atmosphere where everyone gets along well. The group consists of all ages, making it an ideal place for a...

  • Ophthalmic Care Professional

    3 weeks ago

    Reading, Pennsylvania, United States SightMD PA Full time

    SightMD PA - Ophthalmic TechnicianEstimated Salary: $45,000 - $60,000 per year.About the JobWe are seeking a skilled and detail-oriented Ophthalmic Technician to join our team at SightMD PA. As an integral part of our healthcare staff, you will play a crucial role in providing top-notch patient care and ensuring the smooth operation of our clinical...

  • Personal Assistant

    4 days ago

    Reading, Pennsylvania, United States AbaCares Services Full time

    Compassionate Caregivers WantedAbaCares Services is seeking a compassionate and dedicated Personal Care Assistant (PCA) to join our team in Reading, PA. As a PCA, you will play a vital role in helping our clients maintain their independence and improve their overall quality of life.About the RoleThis is a full-time, individual contributor role in the...

  • Executive Chef Assistant

    1 week ago

    Reading, Pennsylvania, United States Go Fish Bowl, LLC Full time

    Company OverviewGo Fish Bowl, LLC is a seafood restaurant located in Sinking Spring, PA, with a team of 15 members. We are seeking an experienced sous chef to join our kitchen team.

  • Personal Care Assistant

    6 days ago

    Reading, Pennsylvania, United States Persons Living with Dementia Care Partners Full time

    Job OverviewWe are seeking a skilled and compassionate Personal Care Assistant to join our team in Reading, PA. As a member of our team, you will have the opportunity to work closely with our clients and their families to provide personalized care and support.Your responsibilities will include assisting with daily living activities such as bathing, dressing,...