Contracts/Billing Specialist

Job DescriptionJob DescriptionPosition Overview: We are seeking a meticulous and knowledgeable Billing Specialist to join our team. This role is pivotal in ensuring the smooth execution and administration of construction contracts, with a focus on accuracy, compliance, and efficiency. Key Responsibilities: 1. Preliminary Job Management: o Determine the appropriate timing for prelim work on projects 2. Prelim Preparation and Review: o Prepare preliminary documents and review contract agreements, identifying and addressing critical points. 3. Master Contract Understanding: o Demonstrate comprehension of master contracts and their phases. 4. Online Billing: o Experience with Supply Pro and Hyphen Solutions. 5. Reconciliation experience: o Reconcile internal bids with builder purchase orders. 6. Contract Amendments knowledge: o Understand contract amendments, job extra, and job options. 7. Billing Schedule Management: o Coordinate and manage multiple billing schedules efficiently. 8. Payment Automation: o Facilitate the setup and management of auto-pay systems. 9. Back Charge Management: o Knowledgeable in identifying, disputing, and resolving back charges. 10. Document Management: o Lead Sheets - Compile and maintain comprehensive contract files, ensuring all necessary documents are included. 11. Contract File Knowledge: o Experience in putting together a contract file and its contents. 12. Project Phasing and Billing: o Understand multi-phase projects and quick billing processes. 13. Insurance and Compliance: o Coordinate Certificates of Insurance for Workers' Compensation and Auto Insurance. 14. Insurance Programs: o Familiarity with Owner Controlled Insurance Programs (OCIP). 15. General Liability Insurance: o Differentiate between our General Liability Insurance and Builder General Liability Insurance. 16. Housing Types Understanding: o Understand the distinctions between multi-family and single-family dwellings. Qualifications:
• Proven experience in contract administration or a similar role within the construction industry.
• Strong understanding of construction contracts, billing procedures, and insurance requirements.
• MUST have Hyphen Solution and Supply Pro, Microsoft Office Suite, and familiarity with online billing systems.
• Excellent communication skills with the ability to collaborate effectively across teams. Additional Information: This candidate MUST have the experience listed above. If you have 80% or more of this experience, please submit your resume.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1066

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
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Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
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Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

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