Accounts Receivable Specialist
4 weeks ago
Responsibilities:
• Oversee and manage all cash receipts, including event receipts, accounts receivable receipts, and other checks.
• Handle the deposits and transfers of all cash receipts into the relevant bank account.
• Ensure the accuracy of all cash receipts in the accounting system.
• Monitor accounts receivable related to grants and unbilled revenue.
• Maintain up-to-date and accurate Rent, Escrow, Security Deposit, and Tuition Excel schedules.
• Work closely with Program Managers to ensure the accuracy of Rent, Escrow, and Tuition schedules.
• Perform monthly reconciliations of Rental Income, Escrow, Security Deposit, Tuition schedules, and prepare necessary correcting entries.
• Manage Escrow Accounts, allocate deposits, disbursements into sub-accounts, and refunds to clients.
• Maintain Accounts Receivable Aging and Detail schedule and provide monthly reports.
• Prepare invoices for monthly billable grants and special events.
• Handle collections of outstanding receivables related to Special Events.
• Work closely with the Director of Agency Relations to ensure consistency of coding of cash receipts and donor tracking.
• Enter cash receipt information into Events Register, ensuring accuracy.
• Check safe boxes each day for payments, ensuring timely deposit.
• Assist with month end close duties and improve processes using Excel and software skills.
• Handle filing needs and assist the accounting manager as necessary.• Proficiency in Accounting Software Systems is a must.
• Familiarity with ADP - Financial Services is required.
• Ability to operate CRM tools effectively is necessary.
• Knowledge of Epic Software is expected.
• Experience with ERP - Enterprise Resource Planning is needed.
• Must have a strong understanding of Accounting Functions.
• Expertise in Accounts Receivable (AR) is indispensable.
• Experience in Billing Functions is key.
• Ability to manage Cash Activity is crucial.
• Proficiency in Cash Handling is essential.
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