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AP Specialist

2 months ago

Noblesville, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering an exciting opportunity for an AP Specialist to join our team in Noblesville, Indiana. This role primarily revolves around the management of purchase orders, invoices, and account reconciliations. You will be expected to ensure the accuracy of all data entries and handle payment processing efficiently.

Responsibilities:

• Thoroughly review all purchase orders and invoices to ensure the accuracy of the price, quantity, and account numbers assigned.
• Routinely handle the routing of invoices for management approval and collaborate with vendors and managers to resolve queries regarding invoices or expensed amounts.
• Take responsibility for account reconciliations and ensure they are completed in a timely manner.
• Manage the entry of vendor and invoice information into automated records systems.
• Regularly review vendor statements monthly and resolve any discrepancies.
• Handle payment processing by initiating the preparation of checks weekly for all outstanding obligations and void accounts payable checks when necessary.
• Demonstrate knowledge of Accounting Processes by completing month-end period close, sales tax deposit record, and maintaining vendor file including 1099 data when required.
• Prepare month-end accruals of outstanding and estimated expenses, prepare and distribute assigned reports, and maintain both paper and electronic filing systems.
• Perform routine duties of Fiscal Services Assistant such as posting cash receipt transactions, billing non-patient services, and performing bank transfers as required.
• Carry out any other duties as assigned.• Minimum of 2 years of experience in an AP Specialist role or similar
• Proficiency in the use of Microsoft Excel
• Experience in Account Reconciliation and Accounts Payable (AP)
• Experience with Coding Invoices
• Proven skills in Data Entry
• Experience in Invoice Processing
• Strong analytical and problem-solving skills
• Excellent attention to detail and organizational skills
• Ability to work independently and as part of a team
• Strong written and verbal communication skills
• Bachelor's degree in Finance, Accounting, or related field is preferred
• Familiarity with financial software and databases is an advantage.