Executive Assistant

Job DescriptionJob DescriptionWe are seeking an Executive Assistant in the education sector, located in Willimantic, Connecticut. This role provides an opportunity for a contract-to-permanent employment arrangement. The Executive Assistant will be responsible for managing the Superintendent's schedule, coordinating projects and events, and handling office functions.

Responsibilities:
• Manage the Superintendent's schedule with precision and efficiency
• Coordinate projects and events including Board meetings, Leadership retreats, and publication of budget books
• Serve as a liaison to the Board of Education, preparing meeting agendas and minutes
• Create and edit large projects such as the District’s annual budget book, State of Our Schools report, and District Newsletter
• Prepare PowerPoint presentations for meetings as needed
• Utilize the District’s messaging platform to send time-sensitive messages including school cancellations, delays, and early dismissals
• Draft communications for students, staff, and families
• Handle FOIA and FERPA requests when necessary
• Manage all office functions for the Superintendent’s office, including records, budgets, personnel issues, and form creation
• Greet visitors and assess their need for access to specific individuals
• Conduct research, compile data, and prepare papers for consideration by administration, committees, and the Board of Education
• Maintain respect for confidential information
• Attend meetings and events as needed
• Work with outside agencies in furtherance of the district’s initiatives.• Proficiency in using Concur software for travel and expense management
• Experience in using CRM systems to manage customer relationships and interactions
• Excellent calendar management skills, with the ability to handle complex scheduling and planning
• Strong communication skills, both written and verbal, to effectively interact with all levels of management
• Experience in organizing and managing conference calls, including scheduling, sending invites, and coordinating with participants
• Ability to handle correspondence, including drafting emails and letters, managing incoming communications, and maintaining organized records.

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